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Administrator Guide
Last Updated: 2023-06-23
Define Cost Allocations for Fringe Benefit Recovery

Define Cost Allocations for Fringe Benefit Recovery

Enable worktags for cost allocations.
Security:
Set Up: Payroll (Calculations - Payroll Specific)
 domain in the Core Payroll functional area.
The instructions in this topic are applicable only for these countries:
  • Payroll for Canada
  • Payroll for France
  • Payroll for the UK
  • Payroll for the U.S.
You can specify how to allocate the recovery of fringe benefits for a selected pay group to:
  • Grants.
  • Projects.
  • Other costing dimensions.
  1. Access the
    Edit Fringe Benefit Recovery Costing Allocation
     task.
    1. Select a
      Pay Group
      .
    2. If applicable, select a
      Company
      .
  2. If an allocation exists, enter its
    End Date
    .
  3. To define a new costing allocation, click
    Add
    .
  4. Enter the
    Start Date
     and optional
    End Date
     for the new allocation. Dates can't overlap past or future instructions.
  5. To allocate 100% of the employer-paid expenses to the same worktag values, enter instructions in a single row. To distribute the allocations, enter multiple rows.
    Field
    Description
    Costing Company
    Enter a company to allocate costing for fringe benefit recovery. The
    Costing Company
     column is only available when you select the
    Intercompany Accounting - Enable
     check box in the
    Payroll Accounting
     section on the
    Edit Tenant Setup - Payroll
     task.
    Costing Override Worktag
    Select a value for at least one of the worktags listed in the
    Costing Override Worktag
     column.
    If you have set up related worktags, they automatically populate the
    Costing Override Worktag
     field for you to consider using.
    You can also select additional worktags enabled for payroll costing.
    If you enable worktag balancing, the balancing worktag isn't available for a costing override, but added to journal lines based on your worktag balancing rules for fringe benefits.
    You can only select one of these worktags as an override:
    Project
    ,
    Project Plan Phase
    , or
    Project Plan Task
    .
    Distribution Percent
    The sum of all rows must equal 100%.
  6. If the total distribution percent is less than 100%, add a row to allocate a percentage of costs to another combination of worktag values.
  7. Use the arrows in the
    Order
     column to control the order in which to allocate costs.
Workday displays the allocated amounts on the
Journal Lines
 tab of
View Operational Accounting Details
.
When rounding is necessary, Workday adjusts the last allocation.
Access the
All Fringe Benefit Recovery Costing Allocations
 report, to view allocations for fringe benefit recovery.