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Administrator Guide
Last Updated: 2023-06-23
Set Up Pay On-Demand Rules

Set Up Pay On-Demand Rules

Create 1 or more pay on-demand earnings.
Create 1 or more pay on-demand offset deductions.
Security:
Set Up: Pay On-Demand
 domain in the Core Payroll functional area.
The pay on-demand feature enables workers to request early payment of a portion of their accumulated wages through employee self-service (ESS). You can configure rules for pay on-demand requests to define:
  • Which workers can request pay on-demand.
  • How many requests a worker can make.
  • How Workday calculates the total wages available for pay on-demand.
  1. Access the
    Maintain Pay On-Demand Rules
     task.
  2. As you complete this task, consider:
    Option Description
    Pay Group
    Configure rules for each pay group whose workers can request pay on-demand.
    Payroll Action Reason
    Select an action reason that you've set up for on-demand payments. You can create new action reasons on the
    Create Payroll Action Reason
    task.
    Pay On-Demand Earning
    Select the earning that you created for pay on-demand. Workday uses this earning for the pay on-demand payment to the worker.
    Pay On-Demand Offset
    Select the deduction that you created for the pay on-demand offset. Workday uses this deduction to reduce the worker's on-cycle pay by the pay on-demand amount.
  3. As you complete the
    Amounts
     tab, consider:
    Option Description
    Eligible Earnings
    Select the earnings that can contribute to the total available wages for pay on-demand.
    Eligible Deductions
    Select the deductions that can reduce the available wages for pay on-demand.
    To ensure an accurate available amount, Workday recommends that you include deductions that go into arrears.
    Percent to Withhold
    When you enter a percentage to withhold, Workday holds back that rate from the amount available for a pay on-demand request. Example: Enter
    40
     so that workers can only request up to 60% of their eligible earnings minus eligible deductions.
    End of Day for Exempt Worker
    Enter a time that's the end of the work day in the employees' time zone. Employees can view their available amount for a given day only after the end of that day. This setting is only applicable to workers when Exempt Status is
    Yes
     in their Job Profile.
    Only update this field if your intended pay on-demand population includes salaried (or exempt) employees.
  4. As you complete the
    Request Restrictions
     tab, consider:
    Option Description
    Requests Allowed per Quarter
    Requests Allowed per Year
    You can limit the number of requests an employee can make per quarter or per year, based on the payroll tax year. When a worker has met the limit, Workday displays the next date they can submit a request.
  5. Access the
    Guidelines
     tab to enter explanatory text that displays on ESS tasks.