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Administrator Guide
Last Updated: 2024-11-01
Reference: Productivity Cards

Reference: Productivity Cards

Drive - Lots of Changes to Your File

Workday highlights a randomly selected item that 2 or more people who aren't the owner edited within the past day in the Drive item list.
Feature
Description
Security
Drive: Viewers
Tasks and Reports
View Drive
(with relevant item highlighted)
Section
Recommended For You
Display Time
After 3 or more users have made changes to an item. The counts of the changes expire daily. Example:
  • Day 1: User 1 changes an item at 7:00am; User 2 changes it at 11:00am and User 3 changes the item at 3:00pm. The card displays.
  • Day 2: The first update from Day 1 expires at 7:00am. The card stops displaying.
Edit Capability
None

Drive - Use Group Sharing

Workday highlights a randomly selected item that you shared with more than 50 individual people in the Drive item list.
Feature
Description
Security
Drive: Owner
Tasks and Reports
View Drive
(with relevant item highlighted)
Section
Recommended For You
Display Time
Less than 7 days after you shared an item with more than 50 individual people. Example:
  • The 51st share for an item occurs on Day 5. The card displays.
  • On Day 8, if no new shares occurred for the item, the card stops displaying.
Edit Capability
None

Drive - Unopened Shared File

Workday highlights a randomly selected item shared with you that you haven't opened in over a week in the Drive item list.
Feature
Description
Security
Drive: Viewers
Tasks and Reports
View Drive
(with relevant item highlighted)
Section
Timely Suggestions
Display Time
More than 7 days but fewer than 14 days after someone shared an item with you, but that you haven't yet opened.
Edit Capability
None