Concept: Best Practices for All Large-Scale Events

Workday recommends these best practices when preparing for large-scale events to avoid impacting the performance of your tenant.

Scheduling

Run the event task during off hours or quiet periods in your tenant.

Access the

Resource Scheduling

tab on the

System Health Dashboard

to identify the best time. See Concept: System Health Dashboard.

For Friday events, complete the task before the Production Maintenance window. See Scheduled Maintenance or Events.

For long-running tasks, avoid overlap with any other major deadlines for other activities or large volume events that might impact performance.

Review the schedule for long running background jobs, integrations, and reports that might impact performance.

Executive Dashboards and Reports

Test at the highest level of the organization that uses dashboards and reports (Example: CIO or CFO).

Communication

Stagger communications to workers when inviting them to access Workday on a specific day.

When possible, avoid the busiest operations days.

When using Workday notifications, generate them during off hours.

Monitor Your Tenant

Use the System Health Dashboard
to monitor the health of your tenant during critical days of your event.

Mass Advance

If you use mass advance:

Use Mass Operations Management (MOM) to automate business process tasks for more efficiency and the best performance with large-volume mass advancing.

Run during off hours.

Close Out Calibration

If your event uses calibration, Workday recommends that you use the

Facilitate Calibration

task instead of MOM to either:

Pull the calibration task forward.

Enable the highest-level manager to use

Complete on Behalf of

When to Open a Production Readiness Case

If you have a large event, you can work with the Workday Production Readiness team to ensure the success of your event. See Best Practices for Large Customer Events.