Reference: Drive Admin Hub and Usage Summary

Drive Admin Hub

The Drive Admin Hub displays reports and tasks that are secured to the Reports: Drive Admin
domain and the Drive Administrator
domain.

Tasks:

Configure Group Sharing in Drive

Drive Permanent File Delete

Remove Drive Shares

Remove Share Recipient from Drive

Transfer Ownership of Drive Items

Reports:

Drive Item History

Drive Usage Summary

View Drive Items for User

View Shares for Drive Item

View Workbook Details

The Drive Items Permission Audit report is available using search but it isn't in the Admin Hub.

Drive Item History

You can find the Drive Item History report using global search or in the Drive Admin Hub.

This table describes the prompts for the report.

Prompt	Notes
Metric Type	Optional. Select the metric type you want to include. Download Open. This metric includes open actions that occur when using Drive, not from other methods. Replace Update
User	Optional. Select one or more users.
Drive Item	Optional. Select one or more items.
Folders	Optional. Select one or more folders.
Drive Item Type	Optional. Select one or more item types.
Related Content	Optional. Select one or more Workday reports to see which workbooks use data from those reports. To limit search results to only reports, type the prefix rd: before your search text. Drive has access to related content only for workbooks that a user created or opened after the addition of the related content feature. If you are not seeing related content for a workbook that you know uses report data, make sure the workbook was created or opened by someone after December 2, 2022.
Last Recorded Date From / To	Optional. Select dates to limit search results based on the last date an action occurred to the Drive item.

Drive Usage Summary

This table describes the information displayed in the Drive Usage Summary report.

Section	Information
Chart: Share Count by Permission Level	Share Count Permission Level Number of Shares
Chart: Item Count by Type	Item Count Item Type
Chart: Users Per Domain	User Count Domain
Files with Most Shares	Share Count Name Item Type Parent Folder Trashed Owner Created On Last Updated Content Last Updated Workday ID Instance ID
Folders with Most Shares	Share Count Item Count Name Parent Folder Trashed Owner Created On Last Updated Content Last Updated Workday ID Instance ID
Folders with Most Items	Item Count Share Count Name Parent Folder Trashed Owner Created On Last Updated Content Last Updated Workday ID Instance ID

View Workbook Details

This standard report is secured to the Reports: Drive Admin domain, and uses the Workbook Metrics – Admin report data source (RDS). Drive administrators with View or higher permissions for the Worksheets domain can use this report to view metrics for one or more workbooks, where the data was modified after the report's release date of July 1, 2023. You can find the View Workbook Details report using global search or in the Drive Admin Hub.

All report prompts are optional. They are:

Creation Date From/To

Workbook Name

Owned By

This table summarizes the information in the report:

Column	Notes
Name	The workbook name.
Workday ID	The Workday unique identifier (WID) of the workbook.
Owner	The workbook owner.
Time of Last Update	The date and time when the workbook was last modified; this indicates when Worksheets obtained metrics from the workbook.
Cell Count	The number of active cells in the workbook. Worksheets counts cells as active if they either currently have a value or previously had a value. (They might currently be blank.)
Sheet Count	The number of sheets (tabs) in the workbook.
External References (Producer Workbooks)	A list of workbooks that provide data to the workbook using one or more external references.
Live Data Reports	Workday reports used in the workbook.
Scheduled Refresh Frequency	This field is cleared if someone deletes the schedule or the schedule expires.
Next Scheduled Refresh Date	This field is cleared if someone deletes the schedule or the schedule expires.
Scheduled Refresh Expiration Date	This field is cleared if someone deletes the schedule or the schedule expires.