Concept: Printing Reports Using Docs for Layouts
When you print a report, the size of the associated document layout and the complexity of the content affect the outcome. Some factors that influence it include:
- The number of rows that the report returns.
- The number of pages created by each report row.
- The number of images included in the document layout.
- The size of static images uploaded and added to the document layout. (The maximum size is 1 MB for each image.)
- The size of images dynamically added to the document layout. (The maximum size is 10 MB for each image.)
- The size of the report data XML. (The maximum size is 30 MB. You can use these steps to download the XML file and view the file size.)
- The overall size of the document layout.
Reports That Return Multiple Rows
When you create a business form layout and associate a report with a document layout, the
Apply Report Design separately to each row
(ADPR) option is automatically selected. The ADPR option ensures that if a report that returns multiple rows is printed, the document layout is applied to each report row and then all rows are merged into a single PDF document. The results from printing reports can vary. For example: A document layout that has one image but outputs 10 pages for each report row might print only 100 rows. However, a document layout that doesn’t have any images and outputs only 1 page might print up to 1,000 rows. Workday recommends that you optimize image sizes and conduct a print test for the number of report rows you expect to support in order to avoid any print issues.
This table provides examples of printing outcomes for several use cases. Results are updated as enhancements improve performance.
Use Case | Number of dynamic data fields | Images | Size of document layout | Number of rows supported |
|---|---|---|---|---|
New Hire Letter A | 20 | Multiple images with a total size of 125 KB | 388 KB | 250 |
New Hire Letter B | 40 | None | 25 KB | 400 |
Compensation Statement A | 50 | Multiple images with a total size of 1.17 MB | 1.7 MB | 75 |
Compensation Statement B | 40 | Multiple images with a total size of 390 KB | 615 KB | 170 |
Employee Review | 100 | None | 180 KB | 300 |
Talent Card | 20 | None | 122 KB | 350 |
Invoices | 30 | One image with a total size of 34 KB | 150 KB | 300 |
If your report returns significantly more rows than what is listed, or you receive an error message stating the size of the document layout is too large, you might need to print the document using a BIRT report design.
Batch Printing
Batch printing is the process of breaking up a large set of documents into smaller sets and then printing those smaller sets of documents simultaneously. For reports that use document layouts, printing that runs longer than 12 hours will not complete. Large batch sizes of more than 50,000 documents may have performance issues and need to be grouped into smaller batches for printing.