Concept: Organization Search

Search Terms and Categories

To optimize search performance:

Don’t set All of Workday as the default search parameter.

Limit the number of terms you enter for faster searching.

Narrow search categories for refined results.

Use unique search terms to improve search accuracy.

All of Workday is not available as a search parameter in People Experience.

Search Attributes and Results

Workday uses these indexed attributes to determine which organizations to return in search results:

Organization Name

Organization Code

Organization Subtype

Global Names of Workers in Leadership Roles

Organization ID

, when you use an organization prefix.

When you search for an organization using the name that's displayed in Workday, search results might include organizations with display names that don't match any of the search terms that you entered because the search engine checks these attributes for each core organization type.

Indexed search attributes don’t consider any of these fields:

Include Manager/Leader in Name

Include Organization Code in Name

Include Organization ID in Name

Include Organization Subtype in Name

(Configured in the

Maintain Organization Subtypes

task.)

Example: Even when an organization doesn't have

Include Organization Code in Name

selected, search results still return the organization when the organization code matches at least 1 search term that you entered.

When your search contains more than 1 term, the results include all organizations with an indexed attribute that matches any of your search terms. Workday displays organizations that include all of the search terms at the top of the results. Example: Searching for Global Modern Smith
returns organizations that contain Global
, Modern
, Smith, or
any combination, with organizations that contain all 3 words at the top.

Prefixes

When you use prefixes, you can limit search results to organizations. In global search, when you don't use an organization prefix, search results list workers that match your search terms before listing organizations because workers have a higher search relevancy. Example:

To find only the organizations that Alex Smith manages, enter org: alex smith
.

To find only supervisory organizations that Alex Smith manages, enter sup: alex smith
.

When you enter Alex Smith
with no prefix, search results list all workers with Alex Smith
in their names first, then organizations with an indexed search attribute that matches Alex
or Smith
.

Prefixes ignore the search category. The

Common

search category doesn't consider organization reference IDs, so using an organization prefix expands search to consider organization reference IDs.

You can view a list of search prefixes by entering ? in global search. Alternatively, access the

View Search Tips

option after searching in Workday to view search examples and a list of Workday search prefixes.

When you use the org: prefix, Workday searches all organization types. You can use these search prefixes for these core organization types:

Core Organization Type	Search Prefix (if available)
Company	company:
Company Hierarchy
Cost Center	costcenter:
Cost Center Hierarchy	cch:
Custom Organization
Location Hierarchy	loch:
Matrix
Pay Group	paygroupname:
Region	region:
Region Hierarchy
Supervisory	sup:
Retiree

Delimiters

Workday search supports these special characters as search delimiters:

Underscore ( _ )

Hash (#)

Greater than (>)

Forward slash (/)

Example: A search for Modern
returns an organization with any of these names:

Global_Modern_Services

Global#Modern#Services

Global>Modern>Services

Global/Modern/Services

The search engine treats all other special characters as part of the search term. Example: To search for an organization named ABC-123-456
, enter ABC-12
rather than ABC12
or 123
.