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Administrator Guide
Last Updated: 2023-06-23
Change Organization Visibility

Change Organization Visibility

Configure the
Change Visibility
 business process and security policy in the Organizations and Roles functional area.
You can make an organization visible to everyone or restrict visibility to:
  • Role assignees.
  • Role assignees and members.
  • Role assignees of current and superior organizations.
Visibility restrictions work differently for workers in supervisory and nonsupervisory organizations. Workers without direct or inherited role assignments on:
  • Supervisory organizations - Can't view anything about the organization.
  • Nonsupervisory organizations - Can view the organization name as a text field in search, prompts, and reports, but they can't view the organization details.
Example: You can restrict visibility to organizations that are part of a planned reorganization. Once the reorganization takes place, you can change the visibility depending on your business needs. However, users who don't have visibility access can still navigate the organization with the prompts and see users within the organization.
Setting access rights on the role-based security group for a worker's role to Current Organization and All Subordinates doesn't change these visibility restrictions.
Organization visibility doesn't affect these workers:
  • Workers secured to
    Set Up: Payroll - Pay Group Specific
     domain in the Core Payroll functional area can view the details of a pay group.
  • Workers secured to the
    Worker Position: View
     domain in the Staffing functional area can view organization assignment details on the position.
  1. Select
    Organization
    Change Visibility
     from the related actions menu of an organization.
    When you configure the organization as part of a hierarchy, you can only access the
    Change Visibility
     task from the top-level hierarchy.
  2. As you complete the task, consider:
    Option Description
    Everyone
    Anyone can see this organization. Most supervisory organizations have this configuration.
    Role Assignees
    Only workers who inherit or are assigned to a role in the organization can view the organization details and related actions. Workers can only view subordinate organization details and related actions when they’re assigned or inherit their role in the subordinate organization.
    Role Assignees and Members
    Only organization members and workers who inherit or are assigned to a role in the organization can view the organization details and related actions.
    Role Assignees of Current and Superiors
    Only workers assigned to a role in the organization or a superior organization can view the details and related actions of the organization and its subordinate organizations.