Concept: Autocomplete Business Processes

Autocomplete enables business process administrators to configure business process definitions to complete an event automatically when the appropriate data for the event has been captured and entered in another business process. Autocomplete helps reduce manual effort and streamline your business processes.

You can enable autocomplete on these business process definitions to automatically complete hire events or job changes that initiate from Workday Recruiting:

Add Additional Job
Change Job
Contract Contingent Worker
Hire

Example: You configure autocomplete on your

Hire

business process so that Workday automatically completes the initiating step using information provided by Workday recruiting, skipping steps that aren't subprocesses of the hire event.

You can enable autocomplete on parent and subprocesses but not on dynamic business processes. You can specify business process steps to manually process.

When an event has autocomplete enabled on the business process definition, Workday attempts to complete the event automatically. If the event can't autocomplete, Workday enables you to process the event manually and execute the remaining steps in the business process definition.

Autocomplete also decreases the number of My Tasks items for users to complete by skipping some parts of the parent event, including:

Approvals
Batch/Job
Checklist
Complete Questionnaire
Edit Additional Data
Report
Report Group
Review action step
To Do

As a result, Workday doesn't create event records for any steps skipped by autocomplete. You won't see event record entries for skipped steps in the

Process History

on the

Full Process Record

.

If you would like skipped steps to run even when an event successfully autocompletes, Workday recommends that you configure the

Route Normally

prompt for business processes and specify the skipped steps you would like to execute.

The route normally functionality isn't available for

Review

and

Approval

steps. For scenarios where you would like reviews and approvals to route normally, Workday recommends you create a rule-based business process and not select the

Enable Autocomplete

check box. This enables the event to route normally and execute all steps.

Integrations and service steps always route normally. Configure autocomplete only for events that aren't likely to need additional information or manual input.

When you enable the

Enable Autocomplete

check box on the business process, Workday triggers custom business process notifications. If you don't want custom business process notifications sent, you can configure a step condition using the

Event Autocompleted

report field on the

Action Event

business object to not trigger the custom notification.