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Administrator Guide
Last Updated: 2023-06-23
Steps: Manage Former Worker Data

Steps: Manage Former Worker Data

Security:
Former Worker Storage
 and
Former Worker Documents
 domains in the Staffing functional area.
Former workers are workers you terminate before your Workday implementation, but whom you still want to continue tracking. When storing data for former workers, you can identify rehires more quickly and access former worker data without impacting Workday performance. You can track these details for former workers:
  • Names (legal, preferred).
  • IDs (worker, national).
  • Dates (hire, termination, service).
  • Contact information (address, phone, country).
  • Personal information (birthdate, ethnicity).
  • Job details (title, manager, location, compensation).
You can't store previous Workday history or track events for former workers.
  1. Use the Enterprise Interface Builder (EIB) to bulk load former worker data from a spreadsheet.
    The
    Get Former Worker
     and
    Put Former Workers
     web services have a 50,000 row limit for all transactions.
    To enter or update former workers manually, access the
    Create Former Worker
     or
    Edit Former Worker
     task.
  2. (Optional) Access the
    Former Worker Documents
     report to add attachments for former workers.
    If you secure document categories by segment, you must have access to a category to view or update attachments in that category.
  3. Store additional data about former workers using custom fields.
  4. (Optional) Access the
    Edit Tenant Setup - HCM
     task to manage data for rehired former workers.
    Option Description
    Reuse Former Worker ID
    Select this check box to reuse a former worker's ID as the employee ID or contingent worker ID when rehired.
    Hide Former Worker Personal Data when Rehired
    Select this check box to hide personal data in a former worker's record when rehired.
You can use the
View Former Worker
 report to search for and view former workers by their legal or preferred name, national ID, or worker ID.
Rehire a former worker with the
Hire Employee
 or
Contract Contingent Worker
 tasks.