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Administrator Guide
Last Updated: 2023-06-23
Concept: Previous System History

Concept: Previous System History

You can add a worker's job and compensation history from a previous system in 2 ways:
  • Enter data manually for 1 worker at a time. From the related actions menu of the worker, select
    Worker History
    Maintain Worker History from Previous System
    .
    Security:
    Worker Data: Historical Staffing Information
     domain in the Staffing functional area.
    Use the
    Maintain Custom Labels
     and
    Configure Optional Fields
     tasks to customize the data that you track in this grid. Workday doesn't enforce optional field configurations for previous system history in web service operations.
  • Load data from a spreadsheet for 1 or more workers. Use the
    Create EIB
     task to set up an inbound integration and generate a spreadsheet template from a public Workday Web Service operation:
    • Put Previous System Job History
    • Put Previous System Compensation History
    Security:
    Worker Data: Historical Staffing Information
     domain in the Staffing functional area, and
    Integration Build
    ,
    Integration Event
    , and
    Integrations: EIBs
     domains in the Integration functional area.

Reference IDs

Workday assigns a unique reference ID to each event from a previous system. When you enter events manually, Workday automatically generates the reference IDs. When you load history from a spreadsheet, you can either define your own reference ID values or have Workday create them during the upload.

Update or Delete History

You can also update or delete previous system history from a spreadsheet. Populate the spreadsheet ID column (
Previous_System_Job_History_ID
 or
Previous_System_Compensation_History_ID
) with the reference IDs for the existing events. Follow these steps to find the existing reference IDs:
  1. Access the worker profile.
  2. In the
    Job
     profile group, click the
    Worker History
     tab.
  3. In the
    Worker History from Previous System
     grid, select
    Integration IDs
    View IDs
     from the related actions menu of the event.

View History

You can view the previous system job history of a worker by selecting
Worker History
View Worker History by Category
 from a worker's related actions menu.

Report History

You can report on worker information from a previous system by creating custom reports using the
My Direct Reports
 report data source. To report on:
  • Compensation history, use the
    Compensation History - Previous System
     business object.
  • Job history, use the
    Job History from Previous System
     business object.