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Administrator Guide
Last Updated: 2025-01-24
Concept: Productivity Modal

Concept: Productivity Modal

The
Productivity
 modal enables you to compare target, scheduled, actual, and projected hours and costs for a week. When you compare these values you can gain insight into key performance indicators for the schedule.You can access the modal by selecting the bar chart icon on the schedule. Workday immediately refreshes the modal data when you:
  • Add or remove shifts from the schedule.
  • Filter by a different subgroup organization.
Workday includes workers' actual values in the modal when you view their scheduling organization. Workday only displays actual values in the subgroup organization view when workers either:
  • Have the subgroup organization assigned to them as a default organizational assignment.
  • Apply the subgroup organization worktag to their time blocks in Time Tracking.
Target Values
Calculation Details
Sales
The U.S. dollar amount allocated for the sales goal that week. Reflects the value entered on the
Labor Demand
 tab.
If you don't enter target sales forecast values on the
Labor Demand
 tab, Workday displays zero.
Labor Cost
The U.S. dollar amount allocated for the budget that week. Reflects the value entered on the
Labor Demand
 tab.
If you don't enter target labor cost on the
Labor Demand
 tab, Workday displays zero.
Ratio %
Target Labor Cost
 /
Target Sales
.
Hours
The total labor demand for the week.
Scheduled Values
Calculation Details
Labor Cost
Scheduled Hours
 x
Worker's Hourly Pay Rate
.
The rate is based on the worker's pay rate type. If workers are salaried, we deannualize their total base pay rate by the hourly rate defined using the
Maintain Frequencies
 task to get their hourly rate.
If a worker's hours exceeds the threshold set on the HLSO, Workday calculates their overtime by multiplying the overtime rate defined for the HLSO by the worker’s overtime hours.
Reflects compensation effective as of the start of the week.
Doesn't include cost for unassigned shifts.
Ratio %
Scheduled Labor Cost
 /
Target Sales
.
If you didn't enter target sales, displays as zero.
Hours
Total hours in the schedule.
Workday includes hours associated with unassigned shifts.
Sales per hour
Target Sales
 /
Scheduled Hours
.
Actual Values
Calculation Details
Actual Labor Cost
Worker's
Hourly Pay Rate
 x
Worked Hours
.
If a worker's hours exceed the threshold set on the HLSO, Workday calculates their overtime by multiplying the overtime rate defined for the HLSO by the worker’s overtime hours.
Actual Ratio %
Actual Labor Cost
 /
Target Sales
.
Actual Hours
Reported hours from Time Tracking.
If a worker’s pay rate type is salary, Workday uses their scheduled hours as actual hours. If the worker isn’t salaried but they report time, Workday treats their reported hours as actuals. However, Workday only uses hours from the past in actuals. Workday doesn't include reported hours from the current day when calculating actuals.
Actual sales per hour
Target Sales
 /
Actual Hours
.
Projected Values
Calculation Details
Ratio %
Scheduled Ratio %
 - [(
Actual Labor Cost
 + remaining
Scheduled Labor Cost
) /
Target Sales
].
Hours
Scheduled Hours
 - (
Actual Hours
 +
Remaining Hours
).
The
Remaining Hours
 are scheduled hours for the week that are either on the current day or future days and not yet counted as
Actuals
.
Example: The total scheduled hours for Monday - Thursday is 200. The scheduled hours for Friday is 50. As of Thursday night, the actual worked hours from Monday - Thursday is 190. For the sake of the projection, the 50 scheduled hours on Friday are considered remaining hours. To calculate the projection, Workday calculates 250 - (190 + 50) = 240.
Sales per hour
Scheduled Sales per hour
 - [
Target Sales
 / (
Actual Hours
 +
Remaining Hours
)].
The
Remaining Hours
 are scheduled hours for the week that are either on the current day or future days and not yet counted as
Actuals
.
Labor Cost
Scheduled Labor Cost
 -
Actual Labor Cost
 + remaining
Scheduled Labor Cost
.