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Administrator Guide
Last Updated: 2025-03-14
Set Up Third-Party Scheduling

Set Up Third-Party Scheduling

  • Create a time entry template.
  • Security:
    Set Up: Time Tracking
     domain in the Time Tracking functional area.
When you import scheduled shifts from third-party systems, you can enable Workday to retrieve related attributes from workers' imported shifts. On both desktop and mobile, when workers check in using the
Check In
 or
Add Clock Event
 tasks, Workday can automatically populate the time entry code, position, and worktags using the data imported from the third-party scheduling system.
  • Workday doesn't currently support project time types on third-party schedules.
  • You can't enable both third-party scheduling and Workday Scheduling.
  1. Access 1 of these tasks:
    • Create Time Entry Template
    • Edit Time Entry Template
  2. On the
    Noneffective-Dated
     tab, expand and complete the
    Third-Party Scheduling
     section.
    Option Description
    Import from Third-Party Schedules
    Select to use the
    Import Ad Hoc Schedules
     web service to import schedule events as schedule blocks. When workers check in, Workday searches for the nearest schedule block start time within a 12-hour timeframe. If Workday finds a schedule block for the worker, it applies any values specified in the block as default values on the check-in event. Example: You configure the
    Channel
     worktag with the value of Direct in the time entry code. The third-party scheduling event has a
    Channel
     attribute with the value of Partner. Workday automatically populates the
    Channel
     worktag with the value of Partner when the worker checks in.
    When Workday finds no scheduled shift or no value for an attribute in the schedule block, Workday uses the time entry code on the imported schedule event. Example: You configure the
    Channel
     worktag with the value of Direct in the Hours Worked time entry code. The third-party scheduling event has no attributes but specifies the time entry code to be Hours Worked. Workday automatically populates the
    Channel
     worktag with the value of Direct when the worker checks in.
    When there isn't a time entry code on the imported schedule event, Workday uses the default time entry code from the worker's time entry template and applies the value specified there. Example: You configure the
    Channel
     worktag with the value of Direct in the time entry code on the time entry template. The third-party scheduling event doesn't specify a time entry code or value for the
    Channel
     attribute. Workday automatically populates the
    Channel
     worktag with the value of Direct when the worker checks in.
    Use Time Tracking Worktag Defaults
    When you select the
    Import from Third-Party Schedules
     check box and:
    • Clear the
      Use Time Tracking Worktag Defaults
       check box, if both the scheduled shift and the time entry code don’t specify values for a worktag, Workday doesn’t assign a value to that worktag.
    • Also select the
      Use Time Tracking Worktag Defaults
       check box, if both the scheduled shift and the time entry code don’t specify values for a worktag, Workday evaluates the time entry template configuration and applies worktag values to the check-in event according to the worktag precedence rules. See Reference: Worktag Precedence in Time Entry.
    Example: You configure the
    Store
     worktag to default from the organizational assignment. If both the scheduled shift and the time entry code contain no value for
    Store
    , and you:
    • Clear the
      Use Time Tracking Worktag Defaults
       check box, then Workday doesn’t assign a default value to
      Store
      .
    • Select the
      Use Time Tracking Worktag Defaults
       check box, then Workday populates the
      Store
       worktag with the default value from the worker's organizational assignment.