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Administrator Guide
Last Updated: 2026-03-13
Set Up Calendar Totals

Set Up Calendar Totals

  • Create a time entry template.
  • Security:
    Set Up: Time Tracking
     domain in the Time Tracking functional area.
Configure the totals that display on a worker's time entry calendar and time review events. Workday updates totals as a worker enters time and can include time off mapped to calculation tags.
When you enable time shift on the time entry template, Workday adds a shift date to each time block and calculated time off. Workday bases calculations of daily and weekly totals on the shift date. When a shift crosses a week breaker, Workday uses the shift date to determine in which week the time block or calculated time off belongs. Workday then adds the time to the total for that week.
Totals
:
  • Display the primary total on each day of the time entry calendar.
  • Display in the primary unit of time.
  • Also display the nonprimary total when you review, submit, or approve time.
  • Display either reported or calculated time, depending on your configuration.
Additional Totals
:
  • Display based on worker eligibility for the effective-dated time entry template that is active at the end of the worker week based on the worker's work schedule calendar.
  • Display in the
    Summary
     section.
  • Always represent calculated time.
  • Are visible to approvers through mobile Time Tracking approvals.
  1. Access 1 of these tasks:
    • Create Time Entry Template
    • Edit Time Entry Template
  2. (Optional) On the
    Effective-Dated
     tab, expand and complete the
    Totals
     section:
    Option Description
    Total
    The numbers 1 or 2 control the display order from left to right on time review events.
    Unit
    The unit for the reported daily total time that Workday displays on time review events when:
    • Managers and workers submit time.
    • Managers approve, send back, deny, or correct time.
    • Managers review time events in
      My Tasks
      .
    Label
    (Optional) Overrides the units of time. Example:
    Stores Visited
     overrides the
    Each
     unit.
    Primary
    The primary daily total. Workday displays the worker's primary reported daily total time on:
    • Each day on the time entry calendar.
    • High-volume time entry.
    • The
      Time
       worklet.
    Workday displays the secondary daily total in time review events only if the value of the reported daily total is nonzero.
    Include Calculation Tags
    (Optional) Time calculation tags that override your
    Totals
     grid configuration. Workday includes the hours associated with time calculation tags in the daily
    Hours
     totals on the time entry calendar.
    If you leave this field blank, Workday will base the daily
    Hours
     totals on reported dates and midnight day breakers.
    Sum Based on Calculated Quantity
    (Optional) Causes totals in these areas to respect calculated, rather than reported dates, and nonmidnight day breakers:
    • Time worklets.
    • Time submission tasks.
    • The time review event header and the Daily Totals section in the time approval in
      My Tasks
      .
    Workday automatically selects this check box when you add calculation tags to the
    Include Calculation Tags
     field. However, you can select it even if you don't select a particular calculation tag.
  3. Complete the
    Additional Totals
     section:
    Option Description
    Total per Position
    Display the total time per position for a worker. Workday bases the totals per position on the time calculation tags that you include in the grid.
    Total
    The numbers 1 through 12 control the display order.
    Include Calculation Tags
    Select 1 or more time calculation tags (that use the same unit of measure) to total.
    Label
    Name the totals that workers see on the time entry calendar and elsewhere throughout time entry.
The configured totals display when you view a worker's time entry calendar.
When you or workers click
Review
 on the time entry calendar, Workday displays
Totals
, then
Additional Totals
.
When you or workers enter time using high-volume time entry, Workday displays a
Totals
 section and an
Additional Totals
 section on the confirmation page.
(Optional) Translate calendar totals:
  1. Access the
    View Time Entry Template
     report.
  2. On the
    Effective-Dated
     tab, expand the
    Totals
     section.
  3. From the related actions menu of the label you want to translate, select
    Translation
    Translate Instance
    .
  4. Select a
    Target Language
    .
  5. In the
    Text Value
     column, enter the translated label.