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Administrator Guide
Last Updated: 2024-04-19
Set Up the Review Project Time Report

Set Up the Review Project Time Report

  • Set up project time entry, including calculation tags.
  • Security:
    Set Up: Time Tracking
     domain in the Time Tracking functional area.
The
Review Project Time
 report enables project managers to review and approve time for multiple project workers at once as an alternative to
My Tasks
. This report displays workers based on their role on a project hierarchy, rather than based on their membership in a supervisory organization. Therefore, the report enables project managers to review time for workers in their projects even though the workers are outside the project manager's own supervisory organization.
  1. Access the
    Edit Project Time Approval Settings
     task.
    As you complete the task, consider:
    Option Description
    Review Time by Period
    Select to enable approvers to review and approve time for nonweekly periods.
    Workday displays a
    Period Schedule
     prompt on the report that approvers can use to select a period schedule. The report displays all workers who are eligible for the selected period schedule.
    Reviewers should select a Period Schedule, rather than running the report without selecting one.
    When you select
    Review Time by Period
    , Workday doesn't display the
    Start Day of Week
     prompt.
    Start Day of Week
    Select the day that begins the week to approve.
    When you review time by week, you can only approve time for workers whose work week begins on the same day as the
    Start Day of Week
    . You can still see hours for workers whose work week begins on a different day, but you can't use the report to approve the hours.
    Worked Hours Calculation Tags
    Select tags that identify worked time. These tags determine which hours display in the
    Submitted Time
    ,
    Unsubmitted Time
    , and
    Approved Time
     columns in the report.
    Default Worker Filters
    (Optional) Select
    Show Employee Type
    ,
    Show Worker Type
    ,
    Show Pay Rate Type
    , or
    Show Job Exempt Status
     to display additional search fields on the report.
    Add values that automatically populate in the search fields you've added.
    To add filters to the report that approvers can't modify, add values without selecting the check box to display the field in the report. Workday applies an implicit filter to the report according to the values that you've entered.
  2. (Optional) On the
    Time Summary
     tab, select
    Show Billable and Non-Billable
     to display additional
    Billable
     and
    Non-Billable
     columns in the report.
  3. (Optional) Add up to 12 additional breakdown columns to the report.
    Option Description
    Column
    Columns display in numerical order from left to right starting with
    Total 1
    .
    Title
    Include the type of unit in the column title to avoid confusion. Example: Holiday Time (Days).
    Calculation Tags
    Select 1 or more calculation tags. Ensure that the calculation tags you select for each column use the same units. The sum of the time blocks with those tags will display in the column.
  4. Add reviewers to the
    Project Manager: Time Tracking Project Manager Approval
     domain.
  5. Authorize project managers to approve or manually advance the approval step on the
    Enter Time
     business process.
If you approve time entries after running a payroll calculation, use the
Run Pay Calculation
 task. Select
Smart Calculation
 or
Smart Calculation Based on Events
.