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Administrator Guide
Last Updated: 2026-10-02
FAQ: Flex Teams

FAQ: Flex Teams

Who can receive flex team promotions and can I control who receives them?
Flex team hosts and administrators can promote opportunities to candidates who meet all these conditions:
  • They're a fair, good, or strong match for the flex team opportunity.
  • They have access to the
    Flex Teams
     domain.
  • They're an active worker.
  • They haven't set their availability for flex teams to
    Not Available
     in the
    Career Hub
    .
You can promote opportunities to all recommended candidates up to a maximum of 200, or narrow down the group by filtering and selecting candidates.
You can’t promote an opportunity to the same candidates more than once, unless you change the skills required for the flex team or role.
Can I prevent users from creating advanced flex teams?
Currently, there is no way to opt out of advanced flex teams.
To prevent your workers from creating advanced flex teams, you can create a condition rule on the
Manage Flex Team
 business process that forces flex team hosts to select
Simple Flex Team
 from the
Team Type
 prompt when creating a team:
  1. On the
    Manage Flex Team
     business process, select the related action on the initiation step.
  2. Select
    Business Process
    , then
    Create Condition Rule
    .
  3. Create a description for the rule.
  4. Select
    Team Type
     for the
    Source External Field or Condition Rule
     field.
  5. Select
    in the selection list
     for the
    Relational Operator
     field.
  6. Leave the
    Value specified in this filter
     option as defaulted in the
    Comparison Type
     field.
  7. Select
    Advanced Flex Team
     in the
    Comparison Value
     field.
  8. Select
    OK
     to create the rule.
  9. Return to the
    Manage Flex Team
     business process. Select the related action on the initiation step.
  10. Select
    Business Process
    , then
    Maintain Step Conditions
    .
  11. Select the
    Effective Date
    , then
    OK
    .
  12. Add a row to the
    Validation Conditions
    , and enter the rule you created above. To force users to select the
    Simple Flex Team
     team type only, select
    Critical
     for the
    Severity
    .
  13. Return to the
    Manage Flex Team
     business process and confirm that your rule appears in the
    Validation
     column. Users who select the
    Advanced Flex Team
     team type when creating a flex team will see a critical warning, forcing them to change the
    Team Type
     selection from
    Advanced Flex Team
     to
    Simple Flex Team
    .
If a flex team host moves to another position or is terminated, how do I reassign the flex team host role?
To reassign a worker’s flex teams in Workday:
  1. From the related actions menu on the worker, select
    Security Profile
    View Role Assignments for Worker Position
    .
  2. From the related action menu of a flex team that the worker hosts, select
    Roles
    Assign Roles
    .
  3. Repeat the previous steps to reassign each of the worker’s flex teams.
You can also mass update flex team hosts using the
Manage Flex Team
 EIB. For details, see Concept: Manage Flex Team EIB.
How do flex teams search filters work?
Workers can use the
Flex Teams Your Company Needs Help With
 filter to find flex teams that align with the skills on their profile. The
Flex Teams to Help You Develop
 filter helps employees find flex teams based on the skill interests on their profile. Workers can combine these filters with other filters like
Flex Team Host
,
Flex Team Type
, or
Location
.
Why does Flex Teams require Workday Skills Cloud and how are flex team opportunity matches made?
Skills Cloud uses machine learning to provide more relevant and appropriate recommendations for flex team hosts and workers. Skills Cloud matches explicitly defined skills on the worker profile and skills on the flex team opportunity.