Concept: Flex Teams
Flex Teams help you improve collaboration, agility, and internal mobility in your company.
Using Flex Teams, your workers can create and join teams that operate across traditional internal boundaries such as location, function, and reporting structure. Instead, flex team recruitment primarily uses skills. We enable you to connect workers to flex team opportunities that match their skillsets and interests, helping them find new ways to grow their careers and contribute to organizational success.
Flex teams can vary by project length and commitment level, from intensive short-term work like development sprints to ongoing projects like employee resource groups.
Simple and Advanced Flex Teams
There are 2 types of flex teams:
- Simple flex teams have 1 set of requirements for all team members. This type is suited to teams where each member has similar tasks. Simple flex teams have existed since the Flex Teams application has been available to customers, and are still available for organizations that want to continue using their current framework and internal processes.
- Advanced flex teams consist of specific roles, each with its own set of requirements. This team type offers more customization and better machine learning matching for cross-functional teams. For example, the host of an advanced flex team for a video production project can create a presenter role, a director role, and an editor role, each with specific required skills, locations, and time commitments. Advanced flex teams can have up to 10 roles.
Flex team hosts choose the team type when creating the team. They cannot change it after the flex team is approved.
Flex Teams Skills Matching
To help your organization staff flex teams, Workday uses Skills Cloud machine learning functionality to suggest matches between workers and flex team opportunities.
The match strength is based on the proportion of the worker skills that are an exact match, synonymous with, or similar to the skills on the flex team or flex team role. For more information, see Workday AI Fact Sheet: Talent Marketplace.
Workers' location and the availability that they specify for flex teams in the
Career Hub
do not affect how Workday machine learning matches workers to flex teams. Instead, these options are available as filters for hosts browsing candidates and workers browsing flex teams. Implementing Flex Teams
You can implement Flex Teams on its own, or add other capabilities to surface flex team matches to more users.
Capability | Machine Learning Suggestions | Setup Details |
|---|---|---|
(Optional) Opportunity Marketplace in Career Hub
| Workers can view suggested flex team opportunities. | |
(Optional) Manager Insights Hub
| Managers can view suggested flex team opportunities for their direct reports. |
Flex Team Hosts
When a worker creates a flex team in Workday, they become the team’s host. From the
Manage Flex Teams
report, flex team hosts can: - Staff their flex team, including viewing suggested and interested candidates, inviting workers to join the team, approving candidates who express interest, removing team members, and promoting their flex team to candidates.
- Change the status of their team, including canceling or completing the team.
- Leave feedback for each member of a completed team, including:
- Whether the host recommends the worker for other flex teams.
- Optional skill endorsements and anytime feedback.
Generating Flex Team Details
When creating, editing, or revising flex teams, hosts can use the
Generate with AI
prompt in the Description
and Deliverables and Milestones
fields to:
- Generate new content.
- Proofread existing content.
- Make the tone more formal or more casual.
Generate with AI
prompt. You can opt out of AI writing prompts for flex teams on the
Edit Tenant Setup - HCM
task.