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Administrator Guide
Last Updated: 2024-01-26
Setup Considerations: Worker Start Date Corrections

Setup Considerations: Worker Start Date Corrections

You can use this topic to help make decisions when planning your configuration and use of the
Correct Worker Start Date
 business process. It explains:
  • Why to set it up.
  • How it fits into the rest of Workday.
  • Downstream impacts and cross-product interactions.
  • Security requirements and business process configurations.
  • Questions and limitations to consider before implementation.
Refer to detailed task instructions for full configuration details.

What It Is

You can use the
Correct Worker Start Date
 business process to correct a worker's hire date while also addressing any blocking events.

Business Benefits

The
Correct Worker Start Date
 business process enables you to reduce manual effort when addressing hire date corrections with blocking events.

Use Cases

Use for employees who need to move their hire date to another date and who have events blocking the new hire date.
Example: An employee has a hire date on August 1, as well as several other events later in August. You find out that they won't be able to start until September 1. You use the
Correct Worker Start Date
 business process to correct the hire date and correct, rescind, or cancel the blocking worker events.

Questions to Consider

Questions
Considerations
What do hire date corrections look like for your organization?
Consider what events typically affect hire date corrections, as well as what status they tend to be in. These events can affect how you configure your security and defaulting rules.
Example: Your new hires generally have a completed
Move Worker
 event that prevents you from correcting their hire date. You set up your defaulting rules so that Workday attempts to automatically rescind this event during a hire date correction.
Who should be able to perform worker start date corrections?
The
Correct Worker Start Date
 action step is best suited to administrator-level users who have permission to view all in progress and completed events for a worker.
Who do you want to notify?
When a worker event requires a user to take action, Workday sends a task to
My Tasks
 of the selected
Notify
 groups in the
Correct Worker Start Date
 task grid.
Ensure that notified groups know how to address the relevant events.
What kinds of events do you want to address?
Workday requires you to address all blocking events.
The
Correct Worker Start Date
 task grid displays all actionable events that occur on or after the original hire date, including events that:
  • Are in progress.
  • Don't block the hire date.

Recommendations

Workday recommends that you provide thorough training for the groups who will receive tasks in
My Tasks
 for manual action.

Requirements

This business process uses tasks in
My Tasks
 to notify user groups of events that need manual action. Ensure that you set up the
Notify Worker Start Date Correction Event
 business process to enable these tasks in
My Tasks
.

Limitations

You can only use the
Correct Worker Start Date
 business process to:
  • Address blocking events that support correct, rescind, or cancel.
  • Address the worker's latest hire date.
When the current hire date is:
  • In the past, you can't move the hire date back further.
  • In the future, you can move the hire date to the current date or later. Ensure that the new hire date isn't already in the past for the worker's local time zone.
The
Correct Worker Start Date
 business process can correct the start date for employees only.
A worker can have only 1 start date correction in progress at a time.
You can't rescind or send back the
Correct Worker Start Date
 business process.
This feature doesn't apply to contingent workers.

Tenant Setup

No impact.

Security

Domains
Considerations
Business Process Administration
 in the System functional area.
Can create business process definitions.
Set Up: Maintain Defaulting Rules for Worker Start Date Correction
 in the Staffing functional area.
Can access the
Maintain Defaulting Rules for Worker Start Date Correction
 task.
Staffing Actions: View Worker Start Date Correction
 in the Staffing functional area.
Can access the
View Worker Start Date Correction
 report.
Staffing Actions: View Worker Start Date Job
 in the Staffing functional area.
Can access the Correct Worker Start Date job processing.
To access and submit a
Correct Worker Start Date
 event, users must:
  • Have access to the
    Correct Worker Start Date
     action step on the
    Correct Worker Start Date
     business process.
  • Have permission to correct the
    Hire
     business process.

Business Processes

To use this feature, you must set up these business processes:
  • Correct Worker Start Date
  • Notify Worker Start Date Correction Event
The
Notify Worker Start Date Correction Event
 business process enables Workday to send tasks in
My Tasks
 to users who must take action on blocking events.
You can correct
Assign Pay Group
 events as part of the
Correct Worker Start Date
 business process.

Reporting

You can use the
View Worker Start Date Correction
 report to view the business process status.

Integrations

No impact.

Connections and Touchpoints

Because the
Correct Worker Start Date
 business process affects worker events, it can interact with multiple areas of Workday, including:
  • Absence Management.
  • Benefits.
  • Compensation.
  • Onboarding.
  • Payroll.
  • Time Tracking.
Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.