Setup Considerations: International and Domestic Assignments
You can use this topic to help make decisions when planning your configuration and use of international and domestic assignments. It explains:
- Why to set them up.
- How they fit into the rest of Workday.
- Downstream impacts and cross-product interactions.
- Security requirements and business process configurations.
- Questions and limitations to consider before implementation.
Refer to detailed task instructions for full configuration details.
What It Is
International and domestic assignments in Workday enable you to create an assignment for employees who are working on a different team with responsibilities outside of their regular duties.
Business Benefits
With international and domestic assignments, you can:
- Place employees into another job or position or add an additional assignment.
- Flexibly manage employees during an assignment in their home or host position.
- Start assignments for internal candidates directly from a job application.
Use Cases
You can use international and domestic assignments to:
- Add assignments for employees and internal candidates.
- End assignments for employees.
- Change an employee's job to a domestic assignment.
- Track assignment types and the expected end date for the assignments.
- Report on assignment details to help assist with regulatory compliance.
- Exclude the host position from headcount when you initiate an assignment.
Questions to Consider
Questions | Considerations |
|---|---|
What types of assignments do you manage? | You can configure different types of assignments for your organization and categorize them as domestic or international assignments. |
How do you want to fill and manage international assignments? | You can fill international assignments with the Add Additional Job or Start International Assignment business process.
Workday recommends that you use the Add Additional Job business process for improved functionality.If you already use the Start International Assignment business process, you can decide to either:
If you use the Add Additional Job business process and Workday Recruiting, you can add an assignment for internal candidates directly from a job application.You can manage employees in their host location by making the assignment a primary job. |
How do you want to fill domestic assignments? | You can add a domestic assignment as an additional job with the Add Additional Job business process and make the assignment the primary job.
You can manage employees in their host location by making the assignment a primary job. With the Change Job business process, you can also change an employee's job to a domestic assignment.If you use Workday Recruiting, you can add an assignment for internal candidates directly from a job application. |
How do you want assignments to display on the worker profile? | You can configure labels for assignments that display in parentheses after an employee's title on their worker profile. You can also translate these labels. If you don't configure labels, Workday displays (IA) for an international assignment or (DA) for a domestic assignment after an employee's title. |
How do you want to track the home and host position details? | You can add assignments as additional jobs and track the home and host position details with the Add Additional Job business process.
If you don't want to track the home position details, use the Change Job business process to change an employee's job to an assignment. |
Recommendations
Workday recommends that you add international assignments with the
Add Additional Job
business process instead of the Start International Assignments
business process for improved usability and flexibility.To configure international assignments for Payroll accurately, make sure you set up:
- Assignment Type asInternationalusing theAdd Jobtask.
- Non-international assignment and international assignment positions in different Workday pay group countries.
Requirements
To add assignments with the
Add Additional Job
business process, access the Configure Optional Fields
task to enable assignment fields.Limitations
- You can't currently select an assignment for the employee's primary job if the position has a Workday Payroll pay group assigned.
- Workday Payroll for Australia, Workday Payroll for France, and Workday Payroll for the UK don't currently support international assignments or multiple jobs. You can create a second work record or duplicate a worker ID to manage those workers.
- Workday Payroll supports only 1 active international assignment position at a time.
Tenant Setup
Access the
Edit Tenant Setup - HCM
task to enable multiple jobs.Security
Domains | Considerations |
|---|---|
Set Up: Position
| Enables you to set up assignments. |
Set Up: Staffing
| Enables you to set up event categories and reasons for assignments. |
Worker Data: Assignments and Global Mobility
| Enables you to access assignment details for employees. |
Worker Data: All Positions
| Enables you to access all positions and assignment data for employees. |
Business Processes
Business Processes | Considerations |
|---|---|
Add Additional Job
| Enables you to add additional jobs, international assignments, and domestic assignments for employees. If you use Workday Recruiting, you can start an assignment directly from a job application for an internal candidate.
To streamline making an assignment the primary job, configure Switch Primary Job as a subprocess.You can also assign a collective agreement as a subprocess of the Add Additional Job business process. |
Change Job
| Enables you to add domestic assignments. If you use Workday Recruiting, you can start an assignment directly from a job application for an internal candidate.
To streamline making an assignment the primary job, configure Switch Primary Job as a subprocess. |
End Additional Job
| Enables you to end additional jobs, international assignments, and domestic assignments. You can also use the End Additional Job business process to end international assignments added with the Start International Assignment business process. |
Business Processes | Considerations |
|---|---|
End International Assignment
| Enables you to end international assignments that were added with the Start International Assignment business process. |
Start International Assignment
| Enables you to add international assignments for employees. You can configure role-based security groups for this business process but the Start International Assignment task isn't constrained to your configured security groups and gives users access to all workers in any organization. This enables users in host countries to start the international assignment for workers in other organization and locations. |
Reporting
Reports | Considerations |
|---|---|
Employees on International Assignment
| View details for all employees on international assignments. |
Employee with Compensation for Additional Jobs Audit
| View details for all employees with compensation from additional jobs and assignments. |
View Assignment Type Label Override
| View custom labels for assignment types. |
Integrations
You can use these web services to manage assignments and switch primary jobs for employees in bulk:
- Add Additional Job
- Change Job
- End Additional Job
- Switch Primary Job
If you continue using the
Start International Assignment
and End International Assignment
business processes, you can use these web services to manage international assignments in bulk:
- End International Assignment
- Start International Assignment
Connections and Touchpoints
International and domestic assignments interact with:
- Compensation.
- Payroll.
- Recruiting.
Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.