Setup Considerations: Flexible Work Arrangements
You can use this topic to help make decisions when planning your configuration and use of flexible work arrangements. It explains:
- Why to set it up.
- How it fits into the rest of Workday.
- Downstream impacts and cross-product interactions.
- Security requirements and business process configurations.
- Questions and limitations to consider before implementation.
What It Is
Workday enables you to track and report on the types of flexible work arrangements for your workers that are applicable to your organization.
Business Benefits
- Workers can request and view their flexible work arrangements in Workday.
- Enables managers and HR partners with tracking and reporting capabilities.
- Enables you to load data for flexible work arrangements in bulk.
- Reduces manual effort when ending jobs and terminating workers.
- Manage various work arrangements tied to workers.
Use Cases
- Workers can request or end their own flexible work arrangements.
- Users can add or end a flexible work arrangement for workers they support.
- Track and report on workers' current, future, and ended flexible work arrangements.
- Rescind upcoming or active flexible work arrangements.
- Users can correct termination dates for workers, which automatically updates their flexible work arrangement end date.
Questions to Consider
Questions | Considerations |
|---|---|
What are the types of flexible work arrangements that you want to track for your organization? | Depending on the needs of your organization, you can configure types such as:
|
Do flexible work arrangement types vary by country? | You can configure which countries you want to restrict the arrangement types and subtypes to.
Example: Your company has locations in France, Germany, and the United States. When you configure subtype options for the Fully Remote flexible work arrangement type, you decide to enable workers in the United States to have the option to work from home 100% of the time. However, you don't enable it for workers in France or Germany. |
How can I test the condition rules that I've setup? How do condition rules impact future-dated positions and country restrictions? | You can access the Test Flexible Work Arrangement Subtype Eligibility Rule task to test the condition rule you've created.When you test condition rules for a future-dated position, Workday evaluates the rule at the moment the task runs, not as of the effective date of the position. This can result in the condition rule becoming ineligible at the time of testing. When you have both condition rules and country restrictions setup, Workday requires both to be true in order for the subtype to display when requesting or adding a flexible work arrangement. |
Do you want managers or HR Partners to add Flexible Work Arrangements for workers directly? | You can set up Add Flexible Work Arrangement for Worker as an action step on the Request Flexible Work Arrangements business process. Ensure that you set the step preceding Request Flexible Work Arrangements as the completion step. |
Recommendations
Configure a questionnaire on the
Request Flexible Work Arrangement
business process to collect address information and send a notification to Payroll if an employee is requesting to work from a location other than their home.Configure flexible work arrangement types and subtypes that you can use in condition rules for business process routing.
Create a To Do step on the
Request Flexible Work Arrangement
business process if a worker requests a change in work hours. The To Do step reminds the user receiving the To Do to perform a job change.When you enable users to add attachments, you can limit access to attachments by assigning them to categories that you secure to segment-based security groups.
Set up Embedded Analytics to enable managers to make business decisions based on insights gathered for their direct reports. You can gain visibility into this data when adding flexible work arrangements for workers.
You can configure this functionality using the
Maintain Related Worklets
related action on the Request Flexible Work Arrangement
business process.Requirements
No impact.
Limitations
- There are currently no connections to or from other Workday Solutions, such as Payroll or Recruiting.
- You can only add flexible work arrangements for a worker's current position, not previous positions.
Tenant Setup
No impact.
Security
Domains | Considerations |
|---|---|
Self-Service: Flexible Work Arrangements
| Provides a worker with self-service access to their flexible work arrangements. |
Set Up: Flexible Work Arrangements
| Secures set up tasks for flexible work arrangements. |
Worker Data: Flexible Work Arrangements
| Provides access to workers' flexible work arrangements. |
Business Processes
Business Processes | Considerations |
|---|---|
End Flexible Work Arrangement
| Enables users to end a flexible work arrangement. |
Request Flexible Work Arrangement
| Enables users to request a flexible work arrangement.
You can also set up the Request Flexible Work Arrangement business process as a sub process for these business processes:
|
Reporting
Report / Report Data Source | Considerations |
|---|---|
View Flexible Work Arrangement Types report | View the configured flexible work arrangement types and subtypes. |
Workers with Flexible Work Arrangements report | View workers that have flexible work arrangements within the organizations and date ranges selected. You can also include workers with flexible work arrangements that have ended. |
Flexible Work Arrangement for HCM Reporting report data source | Accesses Flexible Work Arrangement as its primary business object and returns 1 row per flexible work arrangement. Includes all flexible work arrangements. |
Integrations
Web Services | Considerations |
|---|---|
Add Flexible Work Arrangement
| Adds a flexible work arrangement for a worker. Uses the Request Flexible Work Arrangement business process. When a worker has multiple jobs, you must specify 1 of the jobs for the worker. |
End Flexible Work Arrangement
| Ends a flexible work arrangement for a worker. Uses the Request Flexible Work Arrangement business process. When a worker has multiple jobs, you must specify 1 of the jobs for the worker. |
Connections and Touchpoints
Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.