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Administrator Guide
Last Updated: 2023-06-23
Example: Create Employee Contract Rules

Example: Create Employee Contract Rules

This example illustrates how to create an employee contract rule for a fixed-term employee based on job profile and location.
You want to specify a maximum of 2 contract renewals, and a maximum combined contract duration of 1 year for a consultant in Munich. You also want to schedule a review date 2 weeks before the contract ends.
  • Security:
    Set Up: Employee Contract Rules
     domain in the Staffing functional area.
  • Security:
    Set Up: Tenant Setup - Global
     domain in the System functional area.
  1. Access the
    Maintain Localization Settings
     task.
  2. Select
    Staffing
     from the
    Area
     prompt.
  3. Click
    OK
    .
  4. For the
    Employee Contract: Review
     localized field, select
    Germany
     from the
    Allow for Countries or Regions
     prompt, and select the
    Active
     check box.
  5. Click
    OK
     and
    Done
    .
  6. Access the
    Create Global Staffing Eligibility Rule
     task.
  7. Enter
    Consultant in Munich
     in the
    Description
     field.
  8. Add these rows to create an eligibility rule for the location and job profile:
    Source External Field or Condition Rule
    Relational Operator
    Comparison Value
    Location (Global Staffing Eligibility)
    exact match with the selection list
    Munich
    Job Profile (Global Staffing Eligibility)
    exact match with the selection list
    Consultant
  9. Click
    OK
    .
  10. Access the
    Maintain Employee Contract Rules for Country
     task.
  11. Select
    Germany
     from the
    Country
     prompt.
  12. Click
    OK
    .
  13. Add this row to create an employee contract rule for Germany:
    Field
    Value
    Employee Contracts Eligibility Rule
    Consultant in Munich
    Number of Employee Contract Renewals
    Enter 2 for the
    Maximum
     field.
    Count Extensions as Renewals
    Select this check box to include contract extensions in the number of contract renewals.
    Maximum Combined Employee Contract Duration
    Enter 52 for the
    Duration
     field and select
    Weeks(s)
     from the
    Unit
     prompt.
    Schedule Review (Time before contract end date)
    Enter 2 for the
    Duration
     field and select
    Week(s)
     from the
    Unit
     prompt.
  14. Click
    OK
     and
    Done
    .
  • Workday displays a warning message when:
    • You have more than 2 contract renewals.
    • The contract exceeds 52 weeks.
  • When you set a rule to schedule a contract review, Workday populates the contract review date when you create a contract. The contract review date is based on the contract end date and the eligibility of the contract rule.
Add a new contract with a
Contract End Date
.