Add Employee Contracts

Configure the Employee Contract
business process and security policy in the Staffing functional area.

Specify whether to synchronize employment and contract end dates for fixed-term employees in the

Edit Tenant Setup - HCM

task.

If there's a future Contract
event, the

End Employment Date

synchronizes with the

Contract End Date

of the most future dated Contract
event. Also, the

Contract End Date

displays the end date of the active contract.

In some locations, you can have contracts for employees (as opposed to contingent workers). The

Add Contract

task doesn't include the contract terms, but it enables you to:

Attach a copy of the contract.

Track and report on the contract dates, effective dates, status, and type.

Optionally, you can add employee contracts as a subprocess by configuring the

Maintain Employee Contract

step when you edit business processes such as:

Add Additional Job

Change Job

Hire

Termination

When Employee Contract
is a stand-alone business process and the contract start date is in the future, Workday sets the event effective date to the contract start date. If you synchronize these dates, Workday prevents the employee from seeing the event or any attached documents until that date.

Employees can have only one active contract for a job at a time, based on the contract start and end date. A contract can span multiple, nonconcurrent positions as an employee is transferred, promoted, or otherwise moved into new positions of the same type (primary or additional).

Access the

Add Contract

task.

Select the

Worker

and the

Contract Start Date

If the employee has multiple jobs, also select the

Job

As you complete this task, consider:

Option	Description
Reason	Available if you configure reasons in the Maintain Employee Contract Reasons task. You can select a reason associated with the employee's country or a reason not restricted by country.
Contract Start Date	The start date can't be earlier than the employee's hire date.
Type	You can configure contract types in the Maintain Employee Contract Types task. You can select a type associated with the employee's location or a type not restricted by location.
Status	You can configure statuses in the Maintain Employee Contract Statuses task. You can select a status associated with the employee's location or a status not restricted by location.
Date Employee / Employer Signed	The Date Employer Signed can't be later than the contract date.
Contract End Date	This date displays in reports, but doesn't trigger any action on the date. If you enabled synchronization of employment and contract end dates, Workday automatically updates the employee's end employment date to match this date.
Maximum Weekly Hours	Available if the employee's primary position is located in a country that tracks maximum contract hours. You can configure this field for countries using the Maintain Localization Settings task.
Minimum Weekly Hours	Available if the employee's primary position is located in a country that tracks minimum contract hours. You can configure this field for countries using the Maintain Localization Settings task.
Contract Review Date Schedule Review Unit	If there's a Contract End Date , you can schedule a contract review. Select a Contract Review Date or enter an amount of time before the Contract End Date . These fields can populate from an employee contract rule that applies to the worker.

To view, edit, or review details on an employee contract, select

Job Change

Employee Contracts

from an employee's related actions menu.

To ensure that any changes you make to contract end dates process and display correctly on the worker's profile, select the

Sync Employment/Contract End Dates

check box in the

Staffing

section of the

Edit Tenant Setup - HCM

task.

To correct details on an employee contract, select

Business Process

Correct

from the related actions of the Contract event:

You can only correct the

Contract Start Date

on the Contract event that created the contract.

You can only correct the

Effective Date

on a Contract
event that edited the contract.

You can correct only the

Effective Date

of a Contract
event to a date between the

Effective Date

of the first preceding or superseding Contract
event.

You can only correct contract dates so that the event doesn't overlap with other Contract
events.