FAQ: Change Job

We made the decision to make the Change Job enhanced user interface the single default experience for all users because the new experience not only matches current functionality but it significantly extends job change capabilities. The new Change Job experience is a much more seamless and user-friendly experience and it streamlines the entire process from start to finish. We've seen that the new user experience has proven to both reduce time to transact and increase completion rates.

On the

Maintain Change Job Templates

task, you either need to:

Select an initiating action.
Remove
Location after Change
from the
Select Editable Fields for Start Page
prompt.

In the enhanced user interface for Change Job, we only display the

Position

field when you can edit it. The

Position

field is visible when:

The
Position
field is included in the change job template.
There’s an open position in the supervisory organization.
The initiator has access to the proposed supervisory organization, such as through the Manager or Cost Center Manager roles.
The
Move Position
check box isn't selected.

Change Job no longer has an

Attachments

section because it follows the standard business process framework. Any existing Change Job templates that you'd created that only contained the

Documents

section are no longer accessible. You must configure the

Attachment Settings in BP Toolbar

in order to include attachments in your Change Job transactions.

If an internal candidate is moving to a new supervisory organization, Workday uses the

Request Transfer

initiating action. If you haven't configured a change job template for

Request Transfer

with the enhanced user interface enabled, Workday uses the old Change Job experience. If the internal candidate is moving within your own supervisory organization, we use the

Change Job

initiating action. If you haven't configured a change job template for Change Job with the enhanced user interface enabled, Workday uses the old Change Job experience.

For the new user experience, the Change Job business process uses a combination of the following to determine the change job information displayed to a user:

Business process security policy.
Template configuration.
Access to proposed supervisory organization.
Configuration of optional fields.
Localization settings.
Security domain configuration for these domains, including view and modify access:
Staffing Actions: Change Job Date and Reason
.
Staffing Organizations: Header
for the
Change Organization Assignments
business process.
Worker Data: Collective Agreements
for the
Assign Employee Collective Agreement
business process
These compensation domains for the
Propose Compensation
business process:
Add Compensation Plans: Add Allowance
Add Compensation Plans: Add Bonus
Add Compensation Plans: Add Calculated
Add Compensation Plans: Add Commission
Add Compensation Plans: Add Hourly
Add Compensation Plans: Add Merit
Add Compensation Plans: Add Period Salary
Add Compensation Plans: Add Salary
Add Compensation Plans: Add Stock
Add Compensation Plans: Add Unit Salary
Compensation Change: Allowance
Compensation Change: Bonus
Compensation Change: Calculated
Compensation Change: Commission
Compensation Change: Compensation Basis Details
Compensation Change: Future Changes
Compensation Change: Guidelines
Compensation Change: Hourly
Compensation Change: Manage Compensation Basis
Compensation Change: Merit
Compensation Change: Period Salary
Compensation Change: Salary
Compensation Change: Stock
Compensation Change: Total Base Pay
Compensation Change: Unit Salary

You can configure business process step help text, and QuickTips through the Guidance Workspace report. You can't configure help text for section groups, because section groups don't exist on the new change job experience. We plan to retire the Change Job template on the

View Business Process Template

report in a future update. We recommend that you use one of the other methods for configuring help text for Change Job. See Steps: Set Up and Manage the Guidance Workspace.

The

Apply this Template to Review and Approve Steps

check box doesn’t control when Workday displays the enhanced user interface. That's controlled by the

Enable Enhanced UI for this Template

check box. When you select

Apply this Template to Review and Approve Steps

, Workday displays any fields that:

You’ve configured to display on the template.
Have changed in the background, even if they’re not configured to display on the template.

All of the following must be true in order for

This person is a manager. Will their team be moving with them?

to display on a change job template:

The worker impacted by the
Change Job
event is a manager.
The
This person is a manager. Will their team be moving with them?
field is included in the change job template in the
Move Team
section.
You’re changing the supervisory organization for the worker.
The proposed supervisory organization's
Change Job
business process definition includes
Change Superior Organization
as a business process step.
You've selected the
Change Job Default for Move Team with Manager
check box on the
Edit Tenant Setup - HCM
task.
The field isn't hidden from the user based on your configuration for the field on the
Configure Optional Fields
task.

The

What do you want to do with this person's current position?

field displays if you're:

Changing the worker's
Supervisory Organization
or
Position
.
The worker's current manager.