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Administrator Guide
Last Updated: 2025-07-25
Concept: Worker Transfers

Concept: Worker Transfers

This topic is relevant to the legacy change job experience. We plan to retire this topic in a future release.
You can use the
Change Job
 business process to transfer a worker to a different organization. The
Change Job
 business process combines steps into a single workflow to:
  • Route the business process steps.
  • Determine organization roles who're responsible for those steps.
  • Assign default organizations to the worker.

Route Business Process Steps

When editing steps on the
Change Job
 business process definition, administrators can use specific group routing to specify whether the security group is for the organization of the current or proposed position. When you don't provide specific group routing instructions for steps in the
Change Job
 business process, Workday automatically routes the business process steps to roles in the worker's proposed organization.
You can consolidate subprocesses within the
Change Job
 business process type so that tasks from the consolidated subprocesses initiate at the same time. When you consolidate the subprocesses, Workday:
  • Uses the specific group routing that you configure directly on the subprocesses.
  • Doesn't apply the specific group routing that you configured on the
    Change Job
     business process to the subprocesses.
  • Uses the specific group routing that you configured on the
    Change Job
     business process for the
    Change Job
     web service.

Organization Roles

When you transfer a worker to a different organization, Workday routes the business process steps to the organization roles based on information included in the
Change Job
 business process.
Business Process Details
Step Routing
The
Change Job
 business process includes the Proposed Supervisory Organization.
Workday routes the business process steps to the:
  • Default organizations associated with the proposed supervisory organization.
  • Location hierarchy associated with the primary location of the proposed supervisory organization.
The
Change Job
 business process includes the:
  • Proposed Supervisory Organization
  • Position
Workday routes the business process steps to the:
  • Organizations associated with the proposed position.
  • Location hierarchies associated with the location hiring restrictions of the proposed position.
The
Change Job
 business process includes the:
  • Proposed Supervisory Organization
  • Position
  • Location
Workday routes the business process steps to the:
  • Organizations associated with the proposed position.
  • Location hierarchy associated with the proposed location.
The
Change Job
 business process includes the:
  • Proposed Supervisory Organization
  • Position
  • Location
  • Organization Assignments
Workday routes the business process steps to:
  • All proposed organizations.
  • The location hierarchy associated with the proposed location.

Organization Assignments

When you run the
Change Job
 business process, the
Change Organization Assignments for Worker
 subprocess assigns default organizations differently for each staffing model. Organization assignments in both the job management and position management staffing models populate from the job requisition when available. Otherwise, organization assignments:
  • In job management populate from the current job or from the proposed supervisory organization, based on whether you selected the
    Change Job Use Default Organizations for Job Management
     check box on the
    Edit Tenant Setup - HCM
     task.
  • In position management populate based on whether you're creating a new position.
    • If you’re creating a new position, the organization assignments populate from the proposed supervisory organization if available. When a proposed supervisory organization isn't available, the organization assignments populate from the current position.
    • If you aren't creating a new position, the organization assignments populate from the proposed position restriction. When a proposed supervisory organization isn't available, the organization assignments populate from the current position.
When you consolidate
Change Job
 with
Change Organization Assignments for Worker
, each time you modify the proposed supervisory organization, Workday re-evaluates the default organizations. When you run the
Change Organization Assignments for Worker
 business process independent of the consolidated template, the default organizations don't change after initial selection.