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Administrator Guide
Last Updated: 2023-12-15
Steps: Maintain Skills

Steps: Maintain Skills

Security:
Set Up: Skills and Experience
 domain in the Worker Profile and Skills functional area.
You can use the
Maintain Skills
 report to manage and track skills that are important to your organization. This report lists all the maintained skills in your tenant. Through this report, you can access tasks that enable you to:
  • Create and edit maintained skills that Workday adds to the report.
  • Delete maintained skills you no longer want to track.
  • Merge duplicate maintained skills.
Workers and candidates can create crowdsourced skills and add them to their profiles. You can use the
Find Skill
 report to view crowdsourced skills and delete them or merge them with a maintained skill.
You can also import skills from a spreadsheet with the Enterprise Interface Builder (EIB).
  1. Access the
    Maintain Skills
     report.
    Option Description
    Skill Category
    Groups related skills in categories.
    Inactive
    Indicates if the skill is inactive.
    Hide from Candidates
    Indicates if Workday hides the skill from candidate searches on external career sites.
    If you enable Skills Cloud, Workday no longer displays maintained skills on external career site searches.
    Exclude from Synonym Management
    Indicates if Workday excludes the maintained skill from being converted into a Skills Cloud skill if it's synonymous. Workday displays this option even if you haven't enabled Skills Cloud.
    In Use
    Indicates if the skill is in use as a skill-enabled object or on a candidate or worker profile.
    Duplicates
    Indicates the number of any known duplicates merged with the maintained skill.
    Mapped to External Skills
    Indicates the number of external skills mapped to a maintained skill. Requires Skills Cloud.
  2. Click
    Add
     or
    Edit
     to access the
    Create Maintained Skill
     task.
    Add maintained skills to the skills table.
  3. (Optional) Click
    Edit
     for a skill in the report to access the
    Edit Maintained Skill
     task.
    Edit a maintained skill. To inactivate a skill, select the
    Inactive
     check box. When you inactivate a skill, Workday moves it from the
    Active Skills
     tab to the
    Inactive Skills
     tab.
  4. (Optional) Click
    Delete
     to access the
    Delete Skill
     task.
    This task displays a usage count of the different areas that use the skill. Workday prevents you from deleting an active maintained skill if the skill is referenced by any of these functions:
    • Candidate Job Alerts
    • Condition rules
    • Saved search facets
    • Skill ratings
    • Skills feedback questions
    • Job profile worksheets
    • Project role requirements
    • Candidate filters
  5. Click
    Find
     to access the
    Find Skill
     report.
    Delete crowdsourced skills from worker profiles or merge them with a maintained skill.
  • All active maintained skills are available for workers to add on their profiles.
  • Candidates can add any active maintained skill that's visible to them on their profile.
  • Workday automatically converts instances of the merged skills to use the parent skill on the candidate and worker.
A worker enters MS Word as a skill on her profile. A candidate enters Word on his candidate profile. Using the
Merge Skills
 task, an administrator can convert them to the maintained version of the skill called Microsoft Word.