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Administrator Guide
Last Updated: 2023-06-23
Set Up Recruiting to Staffing Field Defaults

Set Up Recruiting to Staffing Field Defaults

Set up these business processes in the Staffing functional area:
  • Add Additional Job
  • Change Job
  • Contract Contingent Worker
  • Hire
Set up Workday Recruiting.
You can set up Workday to populate these fields when you move a candidate to the Ready for Hire stage in Workday Recruiting:
  • Benefits Service Date
  • Company Service Date
  • Continuous Service Date
  • Cost Center
  • First Day of Work
  • Insider Types
  • Job Classification
  • Job Title
  • Pay Rate Type
  • Work Shift
  • Worker’s Compensation Code Override
These defaults apply only to these Staffing business processes:
  • Add Additional Job
  • Change Job
  • Contract Contingent Worker
  • Hire
When you configure this feature, you:
  • Improve the flow of data from Workday Recruiting to Workday HCM.
  • Reduce data entry and errors.
  • Support autocomplete for staffing events in Workday HCM.
  1. Access the
    Create Staffing Field Defaults Condition Rule
     task.
    Create a set of rules that you can use to determine when to populate a specific field.
    Security:
    Set Up: Staffing
     domain in the Staffing functional area.
  2. (Optional) Create Calculated Fields.
    Create custom fields to use in staffing field defaults. Select the
    Staffing Field Defaults
     business object.
  3. Access the
    Maintain Staffing Field Defaults
     task.
    Select a business process tab. Associate 1 or more condition rules for specific staffing fields in the business process and define the value that populates that field. As you complete this task, consider:
    • Workday processes rules in the order they display in the grid. Once a field meets the conditions for a rule, Workday ignores any remaining rules for that field.
    • You can't use calculated fields that contain sensitive data in the
      Report Field
      . Example:
      Date of Birth
      .
    • To ensure that a field always populates, create a row at the bottom of the grid where:
      • The
        Condition Rule
         field is blank.
      • The
        Value
         field has a value.
    • The
      Field
       that display are on the
      Staffing Field Defaults
       business object, and can be:
      • An existing Workday-delivered field.
      • Calculated fields you created.
    Security:
    Set Up: Staffing
     domain in the Staffing functional area.
When you move a candidate to Ready for Hire, Workday applies the rules you created to populate fields in the staffing event. When an event has autocomplete enabled on the business process definition, Workday attempts to complete the event automatically with the information in the populated fields.