Concept: Parallel Stages

Overview

A parallel stage is a recruiting stage a candidate can be in at the same time as a primary stage. Workday categorizes stages as:

Primary.

Parallel.

You can configure the Job Application
dynamic business process to define:

The order in which candidates move through the recruiting process.

The primary stages that can have parallel stages.

When configuring parallel stages on the Job Application
business process, consider stages that aren't dependent upon another stage to complete before you begin it; such as:

Interview

Background Checks

Reference Checks

Example, a company might want:

A candidate to complete an assessment test (parallel) when they are in the interview stage (primary).

Run a background check (parallel) when making an offer (primary).

You can use condition rules to refine when a parallel stage runs.

You can only run 1 offer or employment agreement stage at a time.

Parallel stages support automatic stage routing for declining candidates, but not automatic stage routing for moving candidates forward.

Start a Parallel Stage

Workday enables you to start a parallel stage for either an individual candidate or multiple candidates at a time.

For individual candidates, start a parallel stage from the:

Start Parallel Stage

button on the candidate profile.

The

Start Parallel Stage

button is separate from the

Move Forward

and

Decline

buttons and isn’t available on mobile devices.

Job Application

Move Candidate

related action menu on the candidate name.

For multiple candidates, start a parallel stage from these reports and tasks:

Candidate Job Applications

report accessed from the

Recruiting Hub

Review Candidate

report on the

Recruiting Hub

and the

Job Requisition

profile.

View Internal Candidates

report accessed from

Recruiting Hub

View Referred Candidates

report accessed from the

Recruiting Hub

When you start a parallel stage, Workday records the event in the

Process History

. You:

Can only have 1 Offer
or Employment Agreement
in progress for a job application at any given time.

Can configure stages to run at the same time if they don't depend on the completion of other stages. Example: Interview
and Reference Check
.

Can't use the

Move Forward

task to move a candidate to another stage from a parallel stage.

Complete a Parallel Stage

Use the

Move Forward

task to complete a parallel stage that's in the Make Decision
step. You can also move a candidate forward in a primary stage. However, you can only take 1 action at a time and it's recorded on the candidate's

Process History

report.

The

Move Forward button

displays only when a primary or parallel stage is in the Make Decision
step in the applicable business process definition.

Workday completes all parallel stages when you hire a candidate or disposition a job application. To prevent Workday from completing the parallel stages, configure a condition rule.

Decline from a Parallel Stage

Workday enables you to decline a job application from an in-progress primary or parallel stage for:

Individual candidates. Workday enhances the

Decline

button to include parallel stages. Declining enables you to select the disposition reason for a primary stage or a parallel stage.

1 or more candidates using the

Candidate List

report or candidate profile. The

Decline Job Applications

task also displays the dispositions for both primary and parallel stages.

Workday closes the job application and the entire job application event and records the action in the candidates'

Process History

report.