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Administrator Guide
Last Updated: 2023-06-23
Create Recruiting Agencies and Agency Users

Create Recruiting Agencies and Agency Users

  • Create recruiting sources for agency-submitted candidates.
  • Security: Configure these domains in the Recruiting functional area:
    • Set Up: Recruiting Agency
    • Manage: Recruiting Agency
You can create recruiting agencies, establish hierarchies between them, and create recruiting agency users. You can assign a user to more than 1 agency.
Each agency has its own internal career site where agency users can submit candidates for job postings.
  1. Access the
    Create Recruiting Agency
     task.
  2. On the
    Career Site Configuration
     tab, consider:
    Option Description
    Ownership Period (Months)
    The ownership period begins once the candidate is in the Review stage of the
    Job Application
     business process. More than 1 recruiting agency can own a candidate.
    Linked External Career Site
    Enables Workday to route agency candidates to the external career site, where they can review and complete their application.
    Allow Confidential Job Postings
    Enables you to post confidential job requisitions to this recruiting agency.
    Restrict to Locations
    Limit job postings only to job requisitions with this location as the primary location.
    Terms and Conditions
    This text displays before a recruiting agency user submits a candidate.
    Require e-signature
    Require agency users to acknowledge they read the terms and conditions before they submit a candidate.
  3. On the
    Payout Terms
     tab, select a
    Fee Type
    .
    Workday calculates percentage fees based on the candidate's total compensation. The payment options you select are for informational purposes only. Workday doesn't generate invoices or make automatic payments to recruiting agencies based on these settings.
  4. On the
    Agency Users
     tab of the confirmation page that displays once you finish creating the agency, click
    Create Agency User
    .
    If you want to create a Workday account for an agency user, they must have a
    Primary Work
     email address.
Workday provides a number of standard reports to help you track and manage recruiting agencies. For a complete list with report descriptions, access
Workday Standard Reports
 and select the
Recruiting
 category.