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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up Veteran Status Identification for Candidates

Steps: Set Up Veteran Status Identification for Candidates

When candidates apply for a job requisition that has the primary location in the United States, the Office of Federal Contract Compliance Programs (OFCCP) allows you to ask whether they identify as a protected veteran.
  1. Access the
    Maintain Veteran Statuses for Candidates
     task.
    1. (Optional) Enter a
      Disclaimer Text
      . This text displays on the
      Veteran Status Identification Form
       for candidates.
    2. Give each status a unique
      Veteran Status Name
      .
    3. Select a Workday-delivered status that corresponds to each
      Veteran Status Name
       in the
      Maps to
       column.
    You can map more than 1
    Veteran Status Name
     to 1 Workday-delivered status. You can't delete a status once you use it, but you can inactivate it.
    Security:
    Candidate Data: Personal Information
     domain in the Recruiting functional area.
  2. Access the
    Create External Career Site
     or
    Edit External Career Site
     task.
    Add the
    Veterans Status
     field to the
    Apply - Personal Information
    section.
    Security:
    Set Up: Career Sites
     domain in the Recruiting functional area.
  3. Add the Candidate as Self security group to the
    Update Candidate U.S. Veteran Status
     action step for any subprocess of the
    Job Application
     business process.
  4. Activate Pending Security Policy Changes.
  5. Edit Business Processes.
    Add the
    Update Candidate U.S. Veteran Status
     action step to the subprocess of the
    Job Application
     business process for which you completed step 3. You can use condition rules to configure which candidates complete this step. This step enables you to collect veteran status information for candidates who weren't presented with the veteran status form upon application. If candidates left the veteran status form blank, Workday skips this step.
    Select these values:
    Option Description
    Specify
    Update Candidate U.S. Veteran Status
    Group
    Candidate As Self
Candidates applying to job requisitions in the United States on the external career site can complete the optional
Veteran Status Identification Form
. The
Update Candidate U.S. Veteran Status
 action step sends external candidates a request to enter their veteran status information.
For internal candidates applying to job requisitions in the United States, Workday extracts their military status from their personal information. If they:
  • Have a military status that maps to the Workday-delivered
    Active Duty
     military status, Workday populates their veteran status as
    IDENTIFY AS A VETERAN, JUST NOT A PROTECTED VETERAN
     on the job application.
  • Have a military status that maps to other Workday-delivered military statuses, Workday populates their veteran status as
    IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERANS
    .
  • Don't have any military status information, Workday populates the veteran status as
    I DO NOT WISH TO SELF-IDENTIFY
    .