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Administrator Guide
Last Updated: 2026-06-26
Concept: Completion Status for Learning Content

Concept: Completion Status for Learning Content

Learning Transcripts

Workday displays a learning transcript for each learner on the
Learning
 report on their
Career
 profile. The
Learning History
 section on this report indicates the completion status for all learning content associated with the learner. Workday only considers a video lesson complete when a learner watches 100% of the content.

Completion Status for Digital Courses

Workday changes the status of digital course enrollments with lessons that aren’t required learning to
Completed
 once learners complete all mandatory lessons in the course. Update grading and attendance for digital course enrollments with lessons that are required learning to change the status to
Completed
.
Workday doesn't provide completion tracking on all external digital courses. To complete an external digital course for Harvard ManageMentor®, learners must click
Mark Complete
 on the
View External Digital Course
 report.
Workday provides completion tracking on Coursera, LinkedIn Learning™, Pluralsight, Skillsoft, Skillsoft Percipio, Udemy Business, and YouTube courses.

Completion Status for Blended Courses

Workday tracks completion for all media lessons in blended courses, regardless of whether you set
Track Attendance
 or
Track Grades
 on the course offering. When entering time, replace the numerical value instead of deleting it to ensure Workday updates the information.
Workday displays a completion status of
Not Started
 before the start date and time of the first instructor-led lesson.
Workday determines the
In Progress
 status based on whether you select
Track Attendance
 or
Track Grades
 on the course offering. If:
  • Not selected, we display
    In Progress
     from the start date and time of the first instructor-led lesson until the end date and time of the last instructor-led lesson.
  • Selected, we display
    In Progress
    :
    • From the start date and time of the first instructor-led lesson until the end date and time of the last instructor-led lesson.
    • When an instructor or learning administrator hasn't entered attendance and grading results for individual required lessons and the overall course.
Workday determines the
Completed
 status based on whether you select
Track Attendance
 or
Track Grades
 on the course offering. If:
  • Not selected, we display
    Completed
     after the end date and time of the last instructor-led lesson.
  • Selected, we display
    Completed
     when an instructor or learning administrator has entered attendance and grading results for individual required lessons and the overall course, and the end date and time of the last instructor-led lesson are in the past.

Blended Course Outcomes on the Learning History

When learners access the
Learning History
 worklet in the
Progress
 section on the Learning dashboard, Workday displays 1 of these outcomes on the image thumbnails of their completed course enrollments:
Outcome
Description
Completed
Displays when any of these conditions are true:
  • The primary instructor or a learning administrator has entered an overall
    Pass
     grade for the learner on the blended course.
  • A learning administrator selected
    Provide Course Grade
     on a media lesson that contains video interactions with the
    Passing Score
     percentage value set, and the learner achieves the passing score.
  • Track Attendance
     and
    Track Grades
     aren't selected on the course offering and the end date and time of the last instructor-led lesson has passed.
Unsuccessful
Displays when any of these conditions are true:
  • The primary instructor or a learning administrator enters an overall
    Fail
     grade for the learner.
  • A learning administrator selected
    Provide Course Grade
     on a media lesson that contains video interactions with the
    Passing Score
     percentage value set, and the learner doesn't achieve the passing score.
  • You use an EIB to load course completions.

Completion Status for Internal Stand-Alone Lessons and External Lessons

Workday displays these completion statuses for stand-alone lessons and external lessons:
  • In Progress
     when learners start playing the video and pause it.
  • Completed
     when learners play the video to the end.
Because you can't enroll in these lessons, we don't display a
Not Started
 status.

Completion Status for Programs

Workday determines the overall completion status of program enrollments for individual content items based on these check boxes on the
Create Program
 and
Edit Program
 tasks:
  • Recognize Course Expiration Dates
  • Recognize Previous Completions
  • Requires Successful Completion
Workday tracks the completion status of program enrollments against the mandatory content items within a program. Workday sets the completion status for the enrollment to
Not Started
 when:
  • A learner doesn't have any previous completions for the mandatory content.
  • Recognize Previous Completions
     isn't selected on the program.
Workday updates the status to
In Progress
:
  • When the learner accesses any of the media content.
  • From the start date and time of the first instructor-led lesson until the end date and time of the last instructor-led lesson within the last mandatory course.
When a learner successfully completes all mandatory items, Workday:
  • Updates the completion status for the enrollment from
    In Progress
     to
    Completed
    .
  • Sets the completion date to the date on which the learner completed the last mandatory item, based on whether the
    Recognize Previous Completions
     check box is selected.
When you select the
Recognize Course Expiration Dates
 check box, Workday recognizes expiration periods on enrollments for courses in the context of the program.
When you also select the
Recognize Previous Completion
 check box, we recognize previous completions up until the point of expiry.
Learners can re-enroll in a program when they complete their previous enrollment for the program.
When a learner successfully completes all mandatory items before enrolling in a program on the same day, Workday updates the completion status to
Completed
.
When a learner unsuccessfully completes a mandatory item due to a failing grade, the program remains
In Progress
. When the learner re-enrolls in the mandatory item and successfully completes it, Workday:
  • Updates the completion status of the program to
    Completed
    .
  • Records each course enrollment in the
    Learning History
     section on the
    Learning
     report on the
    Career
     profile.
When you rescind an enrollment for a mandatory course, as part of the
Enroll in Content
 business process, Workday changes the program status from
Completed
 to
In Progress
.
If you use an EIB to load program completion, the EIB won’t update the completion of the individual content items. It'll load only the program record. To update the completion status of content items within a program, you need to load the course completions separately in a sequence. Example: If
Recognize Previous Completions
 is selected on a program, you load the course completions and then create an enrollment for the program. This would automatically complete the program, based on the last course completion.

Completion Status for Sana Content

Available only with Workday Learning, powered by Sana subscription.
For courses that include Sana content lessons, Sana Learn sends progress and completion updates to Workday Learning in near-real time. Workday Learning records lesson and learning completion using your existing completion rules. You don’t need a separate completion workflow for
Sana Content
 lessons.