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Administrator Guide
Last Updated: 2023-06-23
FAQ: Employee Visibility Date

FAQ: Employee Visibility Date

What is the Employee Visibility Date?
The
Employee Visibility Date
 gives compensation administrators the option to select a future date. After that date, employees signed in as Employee as Self can view their updated pay-related compensation data. Managers can then inform their workers of pay changes outside of Workday before the visibility date.
Selecting an
Employee Visibility Date
 hides only updated
pay-related
 changes, not staffing changes such as transfers, promotions, or changes to benefits.
If you don't include the
Propose Compensation Change
 step on the
Change Job
 or
Edit Position
 business processes, Workday doesn't apply the
Employee Visibility Date
. See: Steps: Propose Compensation for Employees or Positions
How do I enable the option to set an Employee Visibility Date?
  • Select the
    Enable Employee Visibility Date
     check box in the Compensation section on the
    Edit Tenant Setup - HCM
     task.
  • Add the
    Employee As Self
     security group to the
    View Completed Only As of Date
     on the business process security policy for the Compensation Change for Compensation Plan Event.
To ensure workers can't see updated compensation data before the visibility date, don't include them in the
Employee as Self
 security group on the:
  • Propose Compensation
     step of business processes.
  • Propose Compensation Change
     business process.
  • Staffing
     and
    Job
     profile groups from the worker profile.
  • View All
     or
    View Completed Only
     sections of the
    Request Compensation Change
     and
    Request One-Time Payment
     processes.
Does enabling the Employee Visibility Date on the tenant hide any data?
No. Selecting the
Enable Employee Visibility Date
 option on the tenant makes the
Employee Visibility Date
 visible on compensation change and compensation review processes. The compensation administrator must still select a visibility date when initiating the process, which only then hides pay-related data. If the visibility date isn't selected (left blank), pay-related data becomes visible after the
Effective Date
 of the process.
If selected, how does the Employee Visibility Date differ from the Effective Date?
Example: The compensation administrator initiates a compensation review process with an effective date of August 31:
If the Employee Visibility Date is...
Updated pay-related data becomes visible...
September 5
After the
Employee Visibility Date
, September 5.
Left blank
After the
Effective Date
, August 31.
What about the effective dates for additional awards in compensation reviews?
If the effective date for merit differs from the effective dates of any additional awards, workers can't see the award details until after both:
  • The
    Employee Visibility Date
     of the process.
  • The respective effective date of the individual awards.