Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
Steps: Create Wage Theft Prevention Notices

Steps: Create Wage Theft Prevention Notices

To meet requirements set for your organization or regulatory jurisdiction, you can provide employees with a statement that specifies their:
  • Rates of pay, including overtime and doubletime.
  • Basis of wage payment.
  • Allowances.
  • Regular payday.
  • Employer name, address, and telephone number.
  • Workers' Compensation Insurance carrier name, address, telephone, and policy number.
Workday enables you to store and report any required data but doesn't assume responsibility for meeting regulatory requirements.
You can generate 1 or more wage theft prevention notices at any time. Alternatively, you can add the
Generate Wage Theft Prevention Notice
 as a step to business processes.
  1. Create a wage theft prevention notice document template using either of these:
    Security in the System functional area:
    • Document Library
       domain
    • Document Generation Results
       domain
    • Print Document Generation
       domain
    Security in the System functional area:
    • Drive
       domain
    • Docs
       domain
    • Document Library
       domain
  2. Create a security policy for the
    Wage Theft Prevention Notice
     business process.
  3. Access the
    Maintain Event Categories and Reasons
     task and create reason codes for the
    Wage Theft Prevention Notice
     event.
  4. (Optional) Configure the insurance carrier for workers.
    Access the
    Create Workers Compensation Carrier
     task and configure insurance carrier data, including the carrier's name, address, telephone, and policy number. Access the
    Edit Company Workers' Compensation Carrier
     task to associate the insurance carrier with the worker's company.
  5. Configure the
    Wage Theft Prevention Notice
     business process.
    • You can optionally configure the
      Generate Document
       step so that an administrator can receive and edit the generated notice. Click
      Configure Generate Document
       and associate your document template.
    • Configure the
      Review Documents
       step for employees to review and acknowledge their notice. Click
      Configure Document Review
       and associate your document template to the step.
  6. (Optional) Add the
    Wage Theft Prevention Notice
     to 1 or more of these business processes:
    • Add Additional Job
    • Hire
    • Change Job
    • Request Compensation Change
  7. (Optional) Access the
    Generate Wage Theft Prevention Notice
     task to generate notices for 1 or more employees on demand.
    Security: Set up security groups for this task on the
    Wage Theft Prevention Notice
     business process security policy.
For business processes that include the
Wage Theft Prevention Notice
 process, Workday generates the notices and sends a My Tasks item to each employee in the target population. The employee must acknowledge receipt of the statement before the notice appears with their Worker Documents. You can cancel, rescind, and reassign Wage Theft Notice events.