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Administrator Guide
Last Updated: 2023-06-23
Configure Affordable Care Act Reporting

Configure Affordable Care Act Reporting

Security:
Affordable Care Act (ACA) Administration
 in the Benefits functional area.
You can define the rules for Workday to use to generate the Affordable Care Act reports.
  1. Access the
    Affordable Care Reporting Configuration
     task.
  2. As you complete the task, consider:
    Option Description
    Lookback Begin Date
    Lookback End Date
    Displays in the Affordable Care Act Dashboard (Do Not Use). Workday uses
    Lookback Dates
     in combination with the
    Paid Hours Standard for Full-Time Status
     to determine full-time status.
    The
    ACA Qualified Employees Enrollment Count
     and
    Part-Time Employees Working More Than Federal Full-Time Standard
     reports use these dates to measure employees with variable hours.
    These dates don't need to match the
    Measurement Period
     dates on the
    Create ACA Measurement Periods
     task because they are the dates you use to measure employee eligibility. You can change the lookback dates to look at different periods of times for reporting.
    Standard for Paid Hours Per Week
    Standard for Paid Hours Per Month
    Full-time status is based on the paid hours worked and not worked during the period defined by the
    Lookback Dates
    . Workday determines paid hours worked or not worked using the values in the
    Workday Payroll Hours Source: Payroll Calculations
     list or by using the data you've loaded from an outside source.
    Example: These amounts can be 30 hours per week and 130 hours per month.
    Payroll Calculation for Paid Hours Worked
    Payroll Calculation for Paid Hours Not Worked (PTO)
    For Workday Payroll only, select 1 or more Payroll calculations for each prompt:
    Paid Hours Worked
     and
    Paid Hours Not Worked
    .
    Rehire Gap
    When evaluating the employee for benefits eligibility, Workday treats a rehire as a new hire if their gap in service exceeds these amounts:
    • 13 Weeks
    • 26 Weeks
      Only qualified educational institutions as defined in Treasury Regulation 4980H should use the 26-week rehire gap.
    Use Rule of Parity
    Select the
    Use Rule of Parity
     check box to treat rehired workers as new hires if their break in service is:
    • Greater than 4 weeks.
    • Fewer than the 13 or 26 weeks of the rehire gap you selected.
    • Greater than their preceding period of employment.
    Example: Ralph worked 12 weeks, was terminated, and started work again 16 weeks after termination. With the
    Use Rule of Parity
     check box selected, Workday treats him as a new employee for ACA reporting purposes. Ralph's break in service was 16 weeks, which meet all rule of parity criteria.
    Includes Leaves of Absence
    Select the
    Include Leaves of Absence
     check box to use leaves to determine the start date for the ACA initial measurement period.
    Minimum Weeks
    Set
    Minimum Weeks
     to 13 or higher.