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Administrator Guide
Last Updated: 2025-03-14
Concept: Time Off Results by Period Reporting

Concept: Time Off Results by Period Reporting

Workday provides these standard reports, enabling you to view details of workers’ time offs, such as accruals, time offs taken, time off balances, paid and unpaid time off for each period, and time offs to pay out when a worker is terminated:
Report
Considerations
My Time Off Results by Period
Workers can monitor and view details of their time offs for the time off plans that they're eligible for in the period.
This report displays a subset of the columns in the standard
Time Off Results by Period
 report.
Time Off Results by Period for Workers
Managers and administrators can use this report to view details of workers’ time offs for the time off plans that workers are eligible for in 1 or more periods. When managers and administrators access the report, they can select an organization, 1 or more workers, or both. Note: If you leave the
Organization
 and
Workers
 fields empty, the report won’t display any results.
This report displays a subset of the columns in the standard
Time Off Results by Period
 report.
Time Off Results by Period
Workers, managers, and administrators can access this report to view time off details in a balance period.
You can copy the
My Time Off Results by Period
 and
Time Off Results by Period for Workers
 reports to create custom versions of those reports. You can also create new custom reports by using the:
  • Report fields on the Worker Time Off Results by Period business object.
  • Time Off Results by Period
     data source.
  • Time Off Results by Period for Workers
     data source.
When you create the custom report, consider that:
  • The number of report fields that you add to the report can impact the report performance.
  • You can hide the Workday-delivered reports by accessing the
    Hide Workday Delivered Report
     task.

Report Output

The report output of the
Time Off Results by Period for Workers
 and
My Time Off Results by Period
 reports displays a maximum of 10,000 rows, first sorted alphabetically by worker, then by time off plan, followed by ascending order of period. The maximum output also applies when you schedule the reports, and when you create new custom reports using either the
Time Off Results by Period
 or
Time Off Results by Period for Workers
 report data sources.
When the report output returns more than 10,000 rows, Workday recommends that you run multiple reports, using the prompts to filter the output to return less than 10,000 results each, instead of running 1 large report.
For optimal performance when you access the reports, Workday recommends:
  • Storing time off balances up to 13 months back, using the
    Schedule Time Off Calculated Balance Process
     task.
  • Building your period schedules no more than 2 years in the future from the current period.