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Administrator Guide
Last Updated: 2023-06-23
Create Balance Periods

Create Balance Periods

  • Review the
    All Balance Periods
     report to determine if Workday delivers the balance period you need. Review the
    Payroll
     and
    Absence
     categories.
  • Security:
    Set Up: Time Off (Calculations - Absence Specific)
     domain in the Time Off and Leave functional area.
A balance period defines the start and end dates of a time off plan that tracks balances. The balance period (typically a year) tells Workday over what period to accumulate accrual, time off, and time off plan balances. At the end of the balance period, Workday resets balances to zero and carries over the plan balance up to the set limit.
Workday provides most of the balance periods you need for time off plans.
  1. Access the
    Create Balance Period
     task.
  2. From the
    Category
     prompt, select
    Absence
    .
    To make the balance period available for Payroll use too, select
    Payroll
    .
  3. In the
    Balance Period Detail
     grid, select a
    Start Date Calculation
     and
    End Date Calculation
    .
    You can select Workday-provided date calculations for the start and end dates or use the date creation tasks.
  4. For the
    Period Date Indicator
    , specify the plan year to use for processing time off entries and accruals when an Absence processing period crosses plan years:
    • Based on Period End Date:
       Process in the plan year that includes the end date (the new plan year). Use this setting when the time off plan has a carryover date set to the balance period start date.
    • Based on Period Start Date:
       Process in the plan year that includes the period start date (the old plan year). Example: Use this setting when front loading accruals for your workers when the first date of your balance period isn’t the first workday of the period.
The Vacation time off plan is based on a fiscal year of July 1 to June 30 and uses a weekly period schedule. Time off taken during the last week of the year (June 26 to July 2) processes in the old plan year.
To define the balance period, create these 2 date calculations that return:
  • July 1 of the current year.
  • June 30 of the next year.
To define the balance period, configure these settings:
  • Start Date Calculation
    : Select the date calculation that returns July 1 of the current year.
  • End Date Calculation
    : Select the date calculation that returns June 30 of the next year.
  • Period Date Indicator
    : Select
    Based on Period Start Date
    .