FAQ: Forfeiture Adjustments

What absence components can be paid out at this time?: Only expiring accruals that have been forfeited can be paid out. At this time the
Time Off Forfeiture Adjustment Process
doesn’t support the automatic payout of expired carryover, forfeited carryover, or forfeited accruals in excess of an upper limit.

Can I specify which expiring accrual I wish to pay out on a time off plan?: No, you cannot specify which expiring accrual to payout. However, if you have a need to only payout a subset of workers, you can configure an eligibility override on the forfeiture time off so that the job only pays out for a subset of workers.

Do time offs enabled for forfeiture adjustment respect lower limits?: Yes, forfeiture time offs respect time off plan lower limits and time off limit overrides. However, we recommend avoiding a positive lower limit configuration when possible. If the forfeiture adjustment amount is greater than the lower limit, expiring accrual units that exceed the limit will appear in the
Time Off Unpaid in Period
column instead of the
Expiring Accrual Forfeited in Period
column in reports like
Time Off Results by Period
. While the results are still correct, this can create a perceived discrepancy, making it seem like the balances don't add up correctly.

I updated the reference date of an accrual adjustment for an expiring accrual that was previously paid out. Why am I not seeing a forfeiture adjustment that reflects this change?: In the event of changes to the
Reference Date (Accrual Date)
, Workday deletes the forfeiture line item during the recalculation process and will create a new forfeiture adjustment the next time the scheduled job runs.

I used the Maintain Accrual Expiration Override task to update the expiration date of an expiring accrual, which was previously paid out. Why am I not seeing a forfeiture adjustment that reflects this change?: For observed changes impacting the
Expiration Date
of an Accrual, Workday deletes the forfeiture line item during the recalculation process and will create a new forfeiture adjustment the next time the scheduled job runs.

A worker has a Floating Holiday Accrual that expired on 8/29/2025. On 9/22/2025, I updated the Floating Holiday Time Off Plan, which has a monthly period schedule, to include the necessary forfeiture time off setup, effective 9/1/2025. My Time Off Forfeiture Adjustment Settings are configured to evaluate the prior 3 periods, I expected the job to create adjustments for the 3 periods preceding September. Why wasn’t a forfeiture adjustment created when the Time Off Forfeiture Adjustment Process ran on 9/30/2025?: When evaluating which prior periods to create forfeiture adjustments for, Workday’s scheduled job will always consider both the first time off plan snapshot with a Time Off for Forfeiture Adjustment defined and your Time Off Forfeiture Adjustment Settings (which define the number of prior periods the scheduled job evaluates when creating new forfeiture adjustments). Workday considers the maximum of these two dates when creating new forfeiture adjustments.

A worker, Ben Adams, has a Floating Holiday Accrual that expired on 8/5/2025. On 9/22/2025, I updated the Floating Holiday Time Off Plan (which has a monthly period schedule) to include the necessary forfeiture time off setup up, effective 9/1/2025. Why wasn’t a forfeiture adjustment created by running the Run TIme Off Forfeiture Adjustment Process with the below inputs on 9/29/2025?: Time Off Plan: Floating Holiday

Workers to Include: Ben Adams

Start Date: 8/1/2025

End Date: 9/30/2025

I thought that the ad-hoc job would create adjustments for the prompted date range?: When evaluating which prior periods to create forfeiture adjustments for, Workday’s ad-hoc job will always consider both the first time off plan snapshot with a Time Off for Forfeiture Adjustment defined and the prompted Start Date. Workday considers the maximum of these two dates when creating new forfeiture adjustments.

I accrued 8 Floating Holiday hours on 7/4/2025. I used 3 of these Floating Holiday hours to take time off on 8/15/2025, and the remaining 5 hours expire on 9/4/2025. On 9/22/2025 I updated my Floating Holiday Time Off Plan (which has a monthly period schedule) to include the necessary forfeiture time off setup up, effective 9/1/2025. When the Time Off Forfeiture Adjustment Process ran on 9/30/2025, it created a forfeiture adjustment to payout the unused hours, as expected. However, on 10/5/2025, I corrected my 8/15/2025 Floating Holiday entry from 3 to 2 units. Why am I not seeing this correction reflected as part of the recalculation process?: Workday's automatic recalculation process considers both the first time off plan snapshot with a Time Off for Forfeiture Adjustment defined and the 12 month recalculation guardrail. The maximum of these two dates is the date in which Workday will recalculate existing forfeiture adjustments from.

What time does the Time Off Forfeiture Adjustment Process run on the last day of the absence period?: This job runs at 3:20 AM local tenant time Sunday – Friday. On Saturdays it runs at 2:15 PM local tenant time. Local tenant time is based on the default time zone configured in
Edit Tenant Setup - System
task. If the time zone setting is blank, Workday will use Pacific Time.

Where can I view the status of a scheduled job run?: You can verify the status of a scheduled job run using the Workday-Delivered
Find Time Off Forfeiture Adjustment Runs for Scheduled Background Process
report as well as via the Process Monitor.

Can the Ad-Hoc Run Time Off Forfeiture Adjustment Process be scheduled?: No, not at this time. This ad-hoc task is meant to be used in special circumstances when you need to take more immediate action, such as when a change isn’t observed, or you have items that need to be expedited to payroll.

My organization has had a policy change and no longer requires expiring accruals to be paid out as of 1/1/2026 (Enabled Forfeiture Adjustment on the 9/1/2025 snapshot). Will I need to create a new time off plan?: No, you do not need to create a new time off plan. You can remove time off from the Time Off for Forfeiture Adjustment field on the payout section of your time off plan. If you want to continue recalculating (updating/deleting) forfeiture adjustments that were previously created, create a new time off plan snapshot for 1/1/2026 and remove the time off defined in the Time Off for Forfeiture Adjustment field. If you no longer want to support the recalculation of existing forfeiture adjustments, edit the 9/1/2025 snapshot on 1/1/2026 and remove the time off defined in the Time Off Forfeiture Adjustment field.