Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2025-07-11
Example: Set Up State Sick Leave

Example: Set Up State Sick Leave

In your state, employees accrue 1 hour of sick leave for every 30 hours worked, up to 48 hours per year. Accrued balance isn't available until 90th day of employment.
Unused balance can carry over in full to the next time period. Employers can set a limit of up to 24 hours of paid sick time per year.
These domains in the Time Off and Leave functional area:
  • Set Up: Time Off (Calculations - Absence Specific)
  • Worker Data: Time Off (Time Off Balances)
  1. Create calculations.
    1. Access the
      Create Arithmetic Calculation
       task.
    2. Enter this information:
      Option
      Value
      Name
      Scheduled Weekly Hours as of PE Date/ 30
      Category
      Absence
      1st Operand
      Job Weekly Scheduled Hours (as of Period End Date)
      Operator
      Divide
      2nd Operand
      30
    3. Click
      OK
      , then click
      Done
      .
    4. Access the
      Create Date Increment/ Decrement Calculation
       task.
    5. Enter this information:
      Option
      Value
      Name
      Continuous Service Date + 90 days
      Category
      Absence
      Start Date
      Worker Continuous Service Date
      Day
      90
    6. Click
      OK
      , then click
      Done
      .
    7. Access the
      Create Value Comparison Calculation
       task.
    8. Enter this information:
      Option
      Value
      Name
      Period Start Date >= Continuous Service Date + 90 days
      Category
      Absence
      1st Operand
      Period: Period Start Date
      Operator
      greater than or equal to
      2nd Operand
      Continuous Service Date + 90 days
    9. Click
      OK
      , then click
      Done
      .
  2. Create a time off.
    1. Access the
      Create Time Off
       task.
    2. Enter this information:
      Option
      Value
      Name
      State Sick Leave Time Off
      Code
      Enter an identification code for your time off.
      Time Off Type
      Sick (Hours)
      Adjustments Allowed
      Enable adjustments.
      Entry Option
      Specify whether workers can enter requests for this time off through Time Tracking, Absence Management, or both.
    3. Click
      OK
      .
  3. Create an accrual.
    1. Access the
      Create Accrual
       task.
    2. Enter this information:
      Option
      Value
      Name
      State Sick Leave Accrual
      Code
      Enter an identification code for your accrual.
      Calculation
      Scheduled Weekly Hours as of PE Date/ 30
    3. Select the
      Time Off Plan Overrides
       tab.
      Enter this information:
      Option
      Value
      ~Worker~ Eligibility Override
      Period Start Date >= Continuous Service Date + 90 days
      Value
      48
    4. Click
      OK
      .
  4. Create a time off plan.
    1. Access the
      Create Time Off Plan
       task.
    2. Enter this information:
      Option
      Value
      Name
      State Sick Leave Time Off Plan
      Track Balance
      Enable balance tracking.
      Balance Period
      YTD- Current Calendar Year (based on Period End Date)
      Period Schedule
      Weekly (Mon-Sun)
      Unit of Time
      Hours
      Effective Date
      Enter a date for this plan to be available for your workers.
    3. On the
      Balance
       tab, enter:
      Option
      Value
      Balance Visibility
      Never show balance
      Calendar Display
      Plan
      Overrides Allowed
      Enable overrides.
      Date
      Balance Period Start Date
    4. On the
      Calculation
       tab, enter:
      Option
      Value
      Accrual Frequency Method for Time Off Plan
      End of Period
      Time Off Plan Balance Lower Limit
      0
      Daily Quantity Default
      Worker Work Schedule Calendar: Workday hours for date (based on As of Date) no rounding
      Days to Include
      All Days
    5. On the
      Accrual
       tab, select
      State Sick Leave Accrual
       on the
      Adds to Balance
       field.
    6. On the
      Eligibility
       tab, specify that the time off plan is available for all workers in your state using the
      Country / Country Region
       field.
    7. On the
      Time Off
      tab, add a row to the grid and select
      State Sick Leave Time Off
       on the
      Subtracts from Balance
       prompt.
    8. Click
      OK
      .
    9. On the
      Accrual
       tab, select
      State Sick Leave Accrual
       on the
      Adds to Balance
       field.
    10. On the
      Eligibility
       tab, specify that the time off plan is available for all workers in your state using the
      Country / Country Region
       field.
    11. On the
      Time Off
      tab, add a row to the grid and select
      State Sick Leave Time Off
       on the
      Subtracts from Balance
       prompt.
    12. Click
      OK
      .
  5. Edit the accrual.
    1. Access the
      Edit Accrual
       task and enter
      State Sick Leave Accrual
      .
    2. Select the
      Time Off Plan Overrides
       tab.
    3. Enter
      State Sick Leave Time Off Plan
       in the
      Based On
       field.
    4. Click
      OK
      .
  6. Create a calculated field that counts the number of sick time hours.
    1. Access the
      Create Calculated Field
       task.
    2. Enter a
      Field Name
      . Example:
      24 Hour Count
      .
    3. For
      Business Object
      , select
      Time Off Event
      .
    4. For
      Function
      , select
      Count Related Instances
      .
    5. Click
      OK
      .
    6. On the
      Calculation
       tab:
      • For
        Related Field
        , select
        Time Off Entry
        .
      • For
        Count
        , select
        Instances where condition is true
        , and select
        Create Calculated Field
        .
    7. Enter a
      Field Name
      . Example:
      24 Hour True/False
      .
    8. For
      Business Object
      , select
      Time Off Entry
      .
    9. Click
      OK
      .
    10. On the
      Calculation
       tab, create this condition rule in the
      True/False Condition
       grid.
      Field
      Operator
      Comparison Type
      Comparison Value
      Time Off Amount in Balance Period
      greater than
      Value specified in this filter
      24
    11. Click
      OK
      .
    12. Click
      OK
       and
      Done
      .
  7. Edit the
    Request Time Off
    business process to add a validation that limits paid sick time to 24 hours per year.
    1. Access the
      Edit Business Process
       task and select your default or custom
      Request Time Off
       business process definition.
    2. From the related actions menu of the initiation step, select
      Business Process
      Maintain Step Conditions
      .
    3. Click
      OK
      .
    4. Add a row in the
      Validation Conditions
       grid and in the
      Rule
       field, select
      Create Condition Rule
      .
    5. Click
      OK
      .
    6. In the
      Description
       field, enter
      If 24-Hour Sick Time Off then Validate Request Time Off for Global Modern Services step a - initiation
    7. Add these condition rules:
      Source External Field or Condition Rule
      Relational Operator
      Comparison Type
      Comparison Value
      Time Off Types for Time Off Event
      any in the selection list
      Value specified in this filter
      Sick (Hours)
      24 Hour Count
      greater than or equal to
      Value specified in this filter
      1
    8. Click
      OK
      .
Eligible employees can enter sick leave time off requests.