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Administrator Guide
Last Updated: 2025-09-19
Steps: Set Up Sell Time Off

Steps: Set Up Sell Time Off

Security:
Set Up: Time Off
 domain in the Time Off and Leave functional area.
You can set up Sell Time Off to enable workers to sell back a portion of their accrued time off using the
Sell Time Off
 task. You can configure the:
  • Maximum quantity of time off that workers can sell.
  • Minimum time off balance to maintain when workers sell time off.
  • Time off increments and types that workers can sell.
  • Worker eligibility rules to determine who can sell time off.
You can configure multiple time frames on a sell schedule. You must set up separate time offs for selling and requesting time offs.
When you configure time offs for selling:
  • Managers and administrators can’t sell time off on behalf of workers.
  • You can only associate the time offs with worker-based time off plans.
  • You can’t link the time offs to an absence table.
  • You can't rescind or cancel sell time off.
  • You can’t use time off validations.
  1. (Optional) Access the
    Create Schedule for Selling Time Off
     task.
    Create a schedule for workers to sell time off during a fixed period.
    1. Select the time frame that you want workers to be able to sell time off.
    2. In the
      Update Balance On
       prompt, select the date that you want Workday to update the worker's time off balance when they sell time off.
    Dates are based on the time zone for the worker from 00:00 (midnight) to 23:59.
  2. Access the
    Create Time Off
     task. See: Steps: Set Up Time Offs.
    Create time offs for workers to sell time off.
    1. Select the
      Allow to Sell Time Off
       check box.
    2. As you complete the
      Sell Options
       tab, consider:
      Option
      Description
      Available to Sell During
      Specify when workers can sell their time off:
      • Fixed Period
        . When you want workers to sell time off only during the period defined in the sell schedule.
      • Anytime
        . When you want workers to sell time off at any time. Workday updates the time off balance on the day that the workers sell their time off.
      Maximum Limit to Sell
      Select the maximum quantity of time off that workers can sell.
      Maximum Limit Applies to
      When you define the
      Maximum Limit to Sell
      , Workday requires you to select either the:
      • Period in which balance is updated
        . When you want workers to be able to sell the maximum quantity of time off in each period when the balance is updated.
      • Balance Period
        . When you want workers to be able to sell the maximum quantity of time off during the entire balance period.
      Sell Increments
      Select the multiples in which you want workers to sell time off.
      Example: When you set the sell increment to 8, workers can only sell time offs in multiples of 8, such as 16 and 24.
    3. On the
      Time Off Plan Overrides
       tab, enter a lower limit to define the minimum balance a worker needs to maintain after they sell time off.
    Security:
    Set Up: Time Off (Calculations - Absence Specific)
     domain in the Time Off and Leave functional area.
  3. Access either the
    Create Time Off Plan
     or
    Edit Time Off Plan
     task. See: Create Time Off Plans That Track Balances.
    On the
    Time Off
     tab, link your time off to a worker-based time off plan.
  4. Configure the
    Access Time Off (Segmented)
     security policy in the Time Off and Leave functional area. When you configure segmented security for workers, they can only sell the time offs that they have access to.
    1. Select
      Time Off and Leave
       as the functional area and
      Sell Time Off
       as the business process.
    2. Edit permissions to determine the security groups:
      • For the
        Sell Time Off
         initiating action.
      • That can view all, approve, or deny sell time off requests for workers.
  6. Edit Business Processes.
    1. Configure a default definition for the
      Sell Time Off
       business process.
    2. (Optional) To dynamically generate editable documents when workers sell time off, add a
      Generate Document
       action step to the
      Sell Time Off
       business process. See Steps: Set Up Document Generation for Absence Business Processes.
  7. (Optional) Set Up Worklets.
    Add the
    Sell Time Off
     task to 1 or both of these worklets:
    • Absence
    • Time Off
  8. (Optional) Access the
    Configure Profile Group
     task.
    Add the
    Time Off Sold
     tab to the worker profile.
    1. From the
      Profile Group
       prompt, select
      Time Off for Worker Profile
      .
    2. In the
      Report
       column in the grid, select
      Time Off Sold
       to display the
      Time Off Sold
       tab on the worker profile.
    Security:
    Set Up: System
     domain in the System functional area.
  9. Create a custom label for sell time off. You can't use custom labels to update the names of setup tasks. Example:
    Create Time Off
    .
Workers can sell time off by accessing the
Sell Time Off
 task from the:
  • Absence
     or
    Time Off
     worklets.
  • Time and Absence
     related actions of their worker profile.
  • Time Off Balance
     and
    Time Off Sold
     tabs on the
    Time Off
     section of their worker profile.
They can also access the task on their mobile devices (Android, iPhone, and iPad) from their worker profile:
  • Time and Absence
     related actions menu.
  • Time Off Sold
     tab on the
    Time Off
     section.
You can review details of time offs sold by workers with the:
  • Maintain Accrual and Time Off Adjustments/Overrides
     task.
  • Time Off Sold by Workers
     report.