Example: Allocate an Amount of Time Off Units for Each New Absence Occurrence

This example illustrates how to specify a quantity-per-occurrence value on an absence table tier to allocate the same amount of time off units for each new absence occurrence.

Global Modern Services applies different waiting periods to paid sick time off plans depending on the country. Their Spain Sick Time Off
absence table configuration includes a waiting period tier called Waiting Period Plan 10
. Workday uses a static

Quantity per Occurrence

value to allocate time off units to the waiting period tier for the absence occurrences associated with the request. Each tier in the absence table includes a days-based plan. You create the time offs, time off plans, and Spain Sick Time Off
absence table:

Priority	Absence Tier Plan	Time Off Plan Balance	Time Off Name	Maximum Unpaid Time Off Units Allowed	Days to Include	Accrual per Period
1	Waiting Period Plan 10	0	Time Off J	None	Workdays (Non-Holiday)	0
2	Time Off Plan 11	4	Time Off K	0	Workdays (Non-Holiday)	4
3	Time Off Plan 12	4	Time Off L	None	Workdays (Non-Holiday)	0

Create the absence table, leaving the

Quantity per Occurrence

fields empty.

Set up absence occurrences.

Security:

Set Up: Payroll (Calculations - Generic)
domain in the Core Payroll functional area.

These domains in the Time Off and Leave functional area:

Set Up: Time Off (Calculations - Absence Specific)

Set Up: Time Off (Calculations - Generic)

Worker Data: Time Off (Time Off)

Worker Data: Time Off (Time Off Manager View)

Access the

Edit Absence Table

task and select the Spain Sick Time Off
absence table.

In the

Quantity per Occurrence

column for the Waiting Period Plan 10
absence tier plan, enter 3
.

Click

and

Done

You can access the

Absence Tier Time Off Entry Details

report to review how Workday splits the units by absence table tier, based on the

Quantity per Occurrence

static value.

Tier Allocation

Sarah requests time off for these 10 days in a single time off request:

Wednesday - Friday (2022-09-07 to 2022-09-09).

Monday-Friday (2022-09-12 to 2022-09-16)

Monday-Tuesday (2022-09-19 to 2022-09-20)

Workday treats the groups of days as 1 occurrence because the

Days to Include

value is Workdays (Non-Holiday)
and Sarah doesn't select weekends.

Workday allocates:

3 days to the first tier (Time Off J
).

7 days to the second tier (Time Off K
).