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Administrator Guide
Last Updated: 2024-08-09
Example: Set Up Parental Leave

Example: Set Up Parental Leave

In your country, couples can take a total 480 days of paid leave per child, with each parent entitled to 240 days of leave. Parents of multiples, such as twins, can take an additional 180 days per additional child. Single parents can use the entire amount granted to couples.
Parents can take an unlimited number of days of parental leave in a year, as long as they don't exceed the total entitlement. Parents can take parental leave anytime from 60 days before the child's delivery date up until the child's eighth birthday. They can divide up their entitlement into multiple leave requests.
You need to create a leave type that:
  • Grants parents the amount of leave appropriate to their situation.
  • Has a balance calendar that begins on the first day of leave and ends on the child's eighth birthday.
  • Can support multiple leave request events.
  • Validates that the first day of leave isn't more than 60 days before the birth date (expected due date).
Security:
  • Custom Field Management
     domain in System functional area.
  • Set Up: Leave of Absence
     domain in Time Off and Leave functional area.
  1. Create a condition for parent employees who aren't single.
    1. Access the
      Create Calculated Field
       task.
    2. As you complete the task, consider:
      Field
      Value
      Field Name
      Single Parent is False
      Business Object
      Leave Request Event
      Function
      True/False Condition
      Field
      Single Parent Indicator
      Operator
      equal to
      Comparison Type
      Value specified in this filter
      Comparison Value
      Leave unchecked.
    3. On the
      Additional Info
       tab, select the
      Leave of Absence
      Category
      .
  2. Create a condition for employees who are single parents.
    1. Access the
      Create Calculated Field
       task.
    2. As you complete the task, consider:
      Field
      Value
      Field Name
      Single Parent is True
      Business Object
      Leave Request Event
      Function
      True/False Condition
      Field
      Single Parent Indicator
      Operator
      equal to
      Comparison Type
      Value specified in this filter
      Comparison Value
      Check this box.
    3. On the
      Additional Info
       tab, select the
      Leave of Absence
       category.
  3. Create a numeric constant that returns 180.
    1. Access the
      Create Calculated Field
       task.
    2. As you complete the task, consider:
      Field
      Value
      Field Name
      180
      Business Object
      Leave Request Event
      Function
      Numeric Constant
      Numeric Constant
      180
    3. On the
      Additional Info
       tab, select the
      Leave of Absence
      Category
      .
  4. Create an arithmetic calculation that calculates the entitlement per additional child, multiplied by the number of additional children.
    1. Access the
      Create Calculated Field
       task.
    2. As you complete the task, consider:
      Field
      Value
      Field Name
      180 * (Number of babies -1)
      Business Object
      Leave Request Event
      Function
      Arithmetic Calculation
    3. Define the
      Arithmetic Expression
      :
      (
      Field
      )
      Operator
      180
      * (Multiply)
      (
      Number of Babies/Adopted Children
      - (Subtract)
      1
      )
    4. On the
      Additional Info
       tab, select the
      Leave of Absence
      Category
      .
  5. Create a numeric constant that returns 240.
    1. Access the
      Create Calculated Field
       task.
    2. As you complete the task, consider:
      Field
      Value
      Field Name
      240
      Business Object
      Leave Request Event
      Function
      Numeric Constant
      Numeric Constant
      240
    3. On the
      Additional Info
       tab, select the
      Leave of Absence
      Category
      .
  6. Create a numeric constant that returns 480.
    1. Access the
      Create Calculated Field
       task.
    2. As you complete the task, consider:
      Field
      Value
      Field Name
      480
      Business Object
      Leave Request Event
      Function
      Numeric Constant
      Numeric Constant
      480
    3. On the
      Additional Info
       tab, select the
      Leave of Absence
      Category
      .
  7. Create an arithmetic calculation that calculates the total entitlement for a parent employee who isn't single.
    1. Access the
      Create Calculated Field
       task.
    2. As you complete the task, consider:
      Field
      Value
      Field Name
      240 + (180 * (Number of babies - 1))
      Business Object
      Leave Request Event
      Function
      Arithmetic Calculation
    3. Define the
      Arithmetic Expression
      :
      Field
      Operator
      240
      + (Add)
      180 * (Number of babies - 1)
    4. On the
      Additional Info
       tab, select the
      Leave of Absence
      Category
      .
  8. Create an arithmetic calculation that calculates the total entitlement for an employee who is a single parent.
    1. Access the
      Create Calculated Field
       task.
    2. As you complete the task, consider:
      Field
      Value
      Field Name
      480 + (180 * (Number of babies - 1))
      Business Object
      Leave Request Event
      Function
      Arithmetic Calculation
    3. Define the
      Arithmetic Expression
      :
      Field
      Operator
      480
      + (Add)
      180 * (Number of babies - 1)
    4. On the
      Additional Info
       tab, select the
      Leave of Absence
      Category
      .
  9. Create a calculated field that returns an employee's total entitlement based on their parental status (single or not single).
    1. Access the
      Create Calculated Field
       task.
    2. As you complete the task, consider:
      Field
      Value
      Field Name
      Parental Entitlement
      Business Object
      Leave Request Event
      Function
      Evaluate Expression
      Field Type
      Numeric
      Default Value
      0
    3. Enter these conditions and values:
      Condition
      Return Value if Condition is True
      Single Parent is False
      240 + (180 * (Number of babies - 1))
      Single Parent is True
      480 + (180 * (Number of babies - 1))
    4. On the
      Additional Info
       tab, select the
      Leave of Absence
      Category
      .
  10. Create a calculated field that calculates the end date for the balance calendar.
    1. Access the
      Create Calculated Field
       task.
    2. As you complete the task, consider:
      Field
      Value
      Field Name
      Child's Birth Date + 8 Years
      Business Object
      Leave Request Event
      Function
      Increment or Decrement Date
      Date Field
      Child's Birth Date
      Years to Add or Subtract
      8
      Days to Add or Subtract
      -1
      Return Blank Date on Error
      Check this box
    3. On the
      Additional Info
       tab, select the
      Leave of Absence
      Category
      .
  11. Configure the leave type.
    1. Access the
      Create Leave Type
       task.
    2. Select the
      Country/Country Region
       to which this leave type applies.
    3. On the
      Validations/Supporting Data
       tab, add a leave of absence rule that the start date occurs not more than 60 days before the child's expected due date.
    4. On the
      Balance/Leave Taken
       tab:
      Field
      Option
      Track Balance
      Select this check box.
      Balance Calendar Start Date
      Leave Balance Calendar - Effective Date (First Day of Leave)
      Balance Calendar End Date
      Child's Birth Date + 8 Years
      Unit of Time
      Days
      Entitlement per Event
      Select this check box
      Entitlement Units (calculation)
      Parental Entitlement
    5. On the
      Additional Fields
       tab, add these additional fields:
      • Child's Birth Date
         (make this field required).
      • Number of Babies/Adopted Children
         (make this field required).
      • Single Parent Indicator
        .
Employees enter this information when they request parental leave:
  • Child's birth date.
  • Number of children.
  • Whether the employee is a single parent.
Workday uses this information to calculate:
  • Their total entitlement based on whether they’re a single parent and the number of children in this event.
  • The start and end dates of their balance calendar based on the child's birth date.