Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up Absence Thresholds

Steps: Set Up Absence Thresholds

Security:
Set Up: Absence Threshold Schedule
 domain in Time Off and Leave functional area.
Specify and track the threshold for the total number of workers who can take an absence, as well as the total number of hours available to workers. You can configure thresholds for a given day.
  1. Access the
    Edit Tenant Setup - HCM
     task.
  2. Select
    Display Absence Thresholds
     in the
    Time Off: Threshold
     area.
    You can configure when thresholds display to your workers. You can also display the thresholds as a percentage, number, or threshold name.
  3. Access the
    Create Absence Threshold Schedule
     task.
  4. As you complete the task, consider:
    Field
    Description
    Display Name
    Enter a name for the absence threshold that displays to your workers on their calendars and validation messages.
    By Organization
    You can only create and edit absence threshold schedules for the organizations to which you have security permissions.
    Validation Severity
    The
    Warning
     option displays a warning to a worker when the worker’s time off request exceeds the threshold quantity. Select this option if you want workers to proceed even when the request exceeds the threshold quantity.
    The
    Critical
     option displays an error to a worker when the worker’s time off request exceeds the threshold quantity. Select this option if you want to prevent workers from requesting time off when the request exceeds the threshold quantity.
    Unit Type
    Select
    Headcount
     to define the number of workers that are out of the office before you reach the absence threshold.
    Select
    Hours
     to configure the collective total hours of absence before you reach the threshold.
    Absence Types with Threshold Validations
    Time off and absence tables included in the absence threshold count towards the threshold. Threshold validations display if workers request a time off against any of the types in this field after they exceed or meet the threshold.
    Absence Types without Threshold Validations
    Time off, absence tables, and leave types included in the absence threshold count towards the threshold. Workday doesn't display threshold validation if workers request time off or leave against any of the types in this field even if they exceed or meet the threshold.
    Set Daily Quantity
    This field displays with a default value of zero when you select the
    Unit Type
    . If you don’t edit the value in this field, Workday selects the
    No Threshold Limit
     check box for all days of the week.
    Threshold Quantity
    Enter your threshold quantity of workers, or hours, for the appropriate days of the week.
  5. (Optional) Enter an override if necessary. Example: You set up a threshold of 4 headcounts for all days. On December 22 and 23, you want to ensure that there are more staff available so you set the threshold for those days to 2.
    Users with unconstrained security access can update all fields on absence threshold schedules with a start date, end date, or both in the past. Users with constrained security can rename, and add override dates to, absence threshold schedules with a start date in the past and end date in the future. However, if the end date is also in the past, users with constrained security can only update the
    Name
     and
    Display Name
    .
Run the
All Absence Threshold Schedules
 report to view the configuration for each schedule.
Run the
View Absence Threshold Results
 report to view details of absence threshold schedules by organization within a date range.
Access the
Copy Absence Threshold Schedule
 task to clone your threshold schedule.
Access the
Delete Absence Threshold Schedule
 task to delete threshold schedules.