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Administrator Guide
Last Updated: 2023-06-23
Create Amortization Schedules for Prepaid Purchase Orders

Create Amortization Schedules for Prepaid Purchase Orders

  • Specify
    Schedule
     as the
    Prepaid Amortization Type
     in the purchase order
    Prepaid Details
     tab.
  • Security:
    Process: Purchase Order
    domain in the Procurement functional area.
Create amortization schedules for prepaid purchase order lines. Define multiple amortization schedules to group purchase order lines onto separate schedules with different amortization dates.
  1. From an approved or issued prepaid purchase order, access the related actions menu and select
    Create Prepaid Spend Amortization Schedule
    .
  2. As you complete the task, consider:
    Option Description
    Frequency
    Select a
    Frequency
     for generating installments, such as
    Quarterly
     or
    Monthly
    .
    Number of Prepaid Installments
    Enter the number of installments for the amortization schedule.
    Prepaid Amortization Date
    • Use Invoice Date
       - The schedule begins on the invoice start date.
    • From Date
       - Amortization begins on the date you specify.
      Example: Specify July 1 to amortize the first installment 7/1 and subsequent installments on the first of the next scheduled installment period.
    Add Lines
    Check
    Add Lines
     for each prepaid line or line split to include on the schedule.
    You can create separate schedules for purchase order lines.
  • After you save amortization schedules, you can view them from the
    Prepaid Details
     tab in the purchase order.
  • Workday copies purchase order amortization schedules to related supplier invoice amortization schedules, which you can change as needed.
  • Changes made to the purchase order amortization schedule apply only to supplier invoices that you create after the change. Workday doesn't update existing supplier invoices.
Generate prepaid amortization installments in supplier invoices from the prepaid amortization schedules.