Steps: Set Up Gapless Invoice Number Sequencing

Set up the company you want to create gapless sequence generators for.

Set up the ledger periods you want to assign the sequence to.

Review setup considerations for gapless sequencing.

(Optional) To set up gapless sequencing for an alternate fiscal schedule, first add the schedule on the

Edit Company Accounting Details

task.

You can assign unique gapless invoice numbers to approved invoices based on a ledger period. Gapless invoice numbers help you comply with transaction tax reporting requirements in countries that require chronological gapless sequencing by invoice type for operational transactions.

To maintain a continuous sequence, after Workday assigns gapless numbers to invoices you can't:

Cancel or make changes to the invoices.

Disable the gapless sequencing functionality.

Configure Invoice Sequence Generator Rules

Access the

Edit Company ID Definitions

task.

On the

Gapless Document Sequence Settings

tab, select the check box for the type you want to configure:

Enable Gapless Sequencing for Customer Invoices

Enable Gapless Sequencing for Supplier Invoices

Security: Set Up: Company General
domain in the Common Financial Management functional area.

Select a sequence generator rule configuration for each invoice type.

Select the same sequence generator rule configuration for each invoice type to sequence all invoice types together. For multiple companies, Workday assigns separate sequences for their invoices even if they have the same sequence generator rule configured.

To sequence invoice types separately, select a different rule configuration for the sequence generator.

(Optional) To enable gapless sequencing for an alternate fiscal schedule, select an available schedule from the

Alternate Fiscal Schedule

field.

(Optional) If using your primary fiscal schedule:

For customer invoices, select a ledger period from the

Customer Invoice Gapless Sequencing Start Period

prompt. Workday assigns the sequence number when you approve the invoices.

For supplier invoices, select a ledger period from the

Supplier Invoice Gapless Sequencing Start Period

prompt. Workday assigns the sequence number when you close the period.

When you open a ledger period, Workday creates sequence generators for the customer or supplier invoice types you select.

(Optional) To order gapless sequence numbers by accounting date for customer invoices and adjustments, access the

Edit Company Accounting Details

task.

Set the

Allow Accounting by Approval Date

prompt to Customer Invoice
.

Security: Set Up: Company Accounting
domain in the Common Financial Management functional area.

When you post invoices in a period with a gapless sequence generator, Workday automatically assigns a

Gapless Sequence Number

and displays it instead of the

Invoice Number

field on the invoices.

After Workday creates the sequence generators, you can view the details in the

Invoice Gapless Sequence Generators

grid on the same task.