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Documentation
Administrator Guide
Last Updated: 2023-06-23
Update Escheatment Items

Update Escheatment Items

Security:
  • These domains in the Banking and Settlement functional area:
    • Process: Ad Hoc Payment Escheatment
    • Process: Payment Escheatment
  • Process: Customer Refund Escheatment
     domain in the Customer Accounts functional area.
  • Process: Expense Report Payment Escheatment
     domain in the Expenses functional area.
  • Process: Miscellaneous Payment - Escheatment
     domain in the Miscellaneous Payments functional area.
  • Process: Payroll Payment Escheatment
     domain in the Core Payroll functional area.
  • Process: Procurement Card Payment Escheatment
     domain in the Procurement functional area.
  • Process: Student Refund Escheatment
     domain in the Student Financials functional area.
  • Process: Supplier Invoice Payment Escheatment
     domain in the Supplier Accounts functional area.
You can update or cancel groups of escheated items at once. Example: After remitting escheated item amounts to the government agency, you can change the payment status of these items to
Paid
 for tracking purposes.
  1. Access the
    Mass Update Escheatment Items
     task.
  2. As you complete the task, consider:
    Option Description
    Payment Reference
    (Optional) Enter the check number assigned to the payment.
    Payment Status
    Select a payment status for the escheated items. You can only cancel the escheated items in
    Unpaid
     status.
  3. (Optional) Create a filter name to save your prompt values. You can create filters so that you can search for escheated items based on different legal requirements.
  4. (Optional) Click
    Update Payment Status
     to change the payment status of the selected escheated items.
  5. (Optional) Click
    Cancel Escheatment Item
     to undo the escheated payment.
For canceled escheated items, Workday:
  • Cancels the escheatment process and any related accounting entries.
  • The payment status changes from
    Escheated
     to
    Complete
    .
Use the
Find Escheatment Items
 report to search for and view escheated items.