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Administrator Guide
Last Updated: 2024-09-20
Example: Reset Usage Billing Rates

Example: Reset Usage Billing Rates

This example illustrates how Workday resets usage billing rates based on the reset frequency and effective date.
You want to define:
  • Usage billing rates with tiered pricing.
  • When the pricing will reset to the lowest-quantity tier.
  • Different usage billing rates that will be effective on a later date.
Create a customer contract with a usage-based contract line.
  1. On a usage-based contract line, select
    Create Usage Billing Rate
     from the
    Usage Billing Rate
     prompt.
  2. Enter a name for the usage billing rate.
  3. Change the
    Effective Date
     to January 1, 2024 (Workday uses the contract line's effective date by default).
  4. Select:
    • Tiered
       pricing.
    • Reset by
      Period
      .
    • Monthly
       reset frequency.
    • Reset start date of January 1, 2024.
  5. Create 2 pricing tiers:
    • From 0 to 10, enter a rate of 100.
    • From 10.01 (select
      Max Tier
      ), enter a rate of 90.
  6. Click
    OK
    , and submit the contract.
    You've now created a usage billing rate with 2 pricing tiers, effective as of January 1, 2024, resetting to the lower-quantity tier on the 1st of each month.
    Now you want to define different usage billing rates that will be effective starting in March 2024.
  7. On the same usage-based contract line, select
    Usage Billing Rate
     >
    Edit
     from the related actions menu of the usage billing rate.
  8. Select an
    Edit As Of
     date of March 1, 2024, and adjust the pricing tiers as follows:
    • From 0 to 10, change the rate to 110.
    • From 10.01, change the rate to 100.
  9. Click
    OK
    , and select the
    History
     tab.
    You've now created a usage billing rate with 2 snapshots, effective on January 1 and March 1.
Workday applies usage billing rates to usage-based billable transactions according to the effective dates of the snapshots. If we record these usage-based transactions, we get the following results:
Transactions
Result
January 10: 10 units
January 20: 10 units
Workday applies the usage billing rate with an effective date of January 1:
January transactions: (10 x 100) + (10 x 90). Total = 1900.
February 10: 10 units
Workday again applies the usage billing rate with an effective date of January 1, but the usage billing rate resets to the lower-quantity tier on February 1:
February transactions: 10 x 100. Total = 1000.
March 10: 10 units
March 20: 10 units
The usage billing rate resets again on March 1, but now Workday also applies the usage billing rate with an effective date of March 1:
March transactions: (10 x 110) + (10 x 100). Total = 2100.