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Administrator Guide
Last Updated: 2024-03-08
Create Customer Invoices for Billing Installments

Create Customer Invoices for Billing Installments

  • Create a billing schedule for a customer contract.
  • Security:
    Process: Billing - Invoicing
     domain in the Customer Contracts and Project Billing functional areas.
You can set up a schedule to automate the invoice process for billing installments as a one-time or a recurring job. Workday doesn't include pending and on hold milestones in the installments.
You can also access the
Create Customer Invoices for Billing Installments
 task to create invoices immediately.
  1. Access the
    Schedule Create Customer Invoices for Billing Installments
     task.
  2. As you complete the
    Criteria
     section, consider:
    Option Description
    Invoice Date Days Ahead
    Enter a:
    • Positive number to include installments that have invoice dates up to this number of days after the run date.
    • Negative number to include installments that have invoice dates up to this number of days before the run date.
    Leave blank to include installments that have invoice dates on or before the run date.
    Example: When you schedule the process to run on January 28, enter:
    • 3
       to include installments that have invoice dates of January 31 and earlier.
    • -3
       to include installments that have invoice dates of January 25 and earlier.
    Billing Method
    Select:
    • Custom
       to create custom installment amounts.
    • Defined Installment
       to define the first and last installment amount. Workday divides the remaining amount among the other installments.
    • Number of Days
       to use the number of days specified in the billing frequency.
    • Spread Even
       to spread the amounts evenly across installments.
    Preview Installments for Criteria
    Select to review installments that meet the selection criteria before you create the schedule.
  3. On the confirmation page, you can override the currency rate by selecting the
    Rate Override
     check box. When you have alternate ledger currency configured for your organization, you can override the currency rate for both the base currency and alternate ledger currency.
Workday displays the schedule details and creates the invoices at the time you configured. You can view the next 10 scheduled launches on the
Additional Info
 tab.
When you generate customer invoices from contracts with a negative amount due, Workday automatically creates credit adjustment documents linked to the billing schedule. If an invoice has retention, Workday instead creates a customer invoice with the negative amount.
When you approve the customer invoices, Workday creates accounting using the dimensions that you configure in the account posting rules. Example: For the Deferred Revenue and Unbilled Receivables account posting rules, you can configure Customer Group or Project Hierarchy. You can also configure custom organization and custom worktag dimensions.