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Administrator Guide
Last Updated: 2023-06-23
Steps: Manage Project Portfolios and Funding

Steps: Manage Project Portfolios and Funding

You can create project portfolios to group your nonbillable projects and other project portfolios. You can then allocate funding from the top-level or parent portfolio to the subordinate or children projects and project portfolios. This feature enables you to track project actuals against allocated funding to guide your portfolio management decisions.
  1. Set up the security policies for these domains in the Projects functional area:
    • Manage: Project Portfolios
       grants access to:
      • The
        Create Project Portfolio
         task.
      • The
        Edit Project Portfolio
         task.
      • The
        Project Portfolio
         Report Data Source.
      • The
        View Project Portfolio
         report.
    • Manage: Project Portfolio Funding
       grants access to:
      • The
        Manage Project Portfolio Funding
         task.
      • The
        View Project Portfolio
         report.
      • Funding and Project Budget amount-related fields on the Create and Edit tasks and View reports.
      • Currency type report fields on the Project Portfolio business object.
  2. Access the
    Create Project Portfolio
     task.
    Create your top-level or parent project portfolio.
    • All Project Portfolios in the same structure must have the same reporting currency.
    • Only unconstrained users can create a top-level project portfolio.
    Security:
    Manage: Project Portfolios
     domain in the Projects functional area.
  3. From the related actions menu of your
    Project Portfolio
    , select
    Roles
    Assign Roles
    .
    Workday suggests assigning roles with access to the
    Manage: Project Portfolios
     domain to projects or project hierarchies to ease adding projects to project portfolios.
  4. Access the
    Edit Project Portfolio
     task.
    Create your project portfolio structure to:
    • Add the subordinate or children projects.
    • Link a superior or parent portfolio.
    You can only add projects that you can access from the
    Manage: Project Portfolio
     domain as either:
    • An unconstrained user.
    • Having a role on the project, the project hierarchy, or the current project portfolio.
  5. Access the
    Manage Project Portfolio Funding
     task.
    Assign funding to your subordinate:
    • Projects
    • Project Portfolios
    Security:
    Manage: Project Portfolio Funding
     domain in the Projects functional area.
  • Add additional subordinate projects or project portfolios using the
    Edit Project Portfolio
     task.
  • Create custom objects for Project Portfolio business object.
  • Configure the Overview for Project Portfolio profile group to add custom reports to the
    View Project Portfolio
     report.
  • Track your project actuals against your allocated funding.