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Administrator Guide
Last Updated: 2023-06-23
Concept: Balancing Worktags on Capital Project Transactions

Concept: Balancing Worktags on Capital Project Transactions

Balancing Worktags

When you enable worktag balancing for your tenant, you directly impact your Work In Progress (WIP) capital project financial transactions. These rules determine the balancing worktag to use on the payables journal line for supplier invoice and expense report transactions:
  • Worktag balancing rule sets.
  • Your financial balancing rules for the supplier invoices and expenses transaction types.
If set to inherit:
  • The payables journal line uses the balancing worktag from the expense report or supplier.
  • The WIP journal line uses the same balancing worktag as the capital project.
If set to specify:
  • The payables journal line uses the balancing worktag from the balancing rule selected for the transaction type.
  • The WIP journal line uses the balancing worktag from the capital project. When your journal line balancing worktags for WIP and payables vary, Workday generates due to and due from journal lines. These journal lines balance the transaction journals.
    Spend journal lines always inherit the balancing worktag from the spend transaction line.

Optional Balancing Worktags

Optional balancing worktags for your tenant enable you can specify up to 5 additional worktags to generate fully balanced journals. You can use these additional worktags with or without your primary balancing worktags on your WIP transactions.
Once you configure optional balancing worktags, transactions balance based on the worktags you specify. Workday:
  • Inherits optional balancing worktags on Workday-generated entries based on the worktags selected.
  • Generates due to and due from journal lines to balance the transaction journal.
You can only set primary and optional balancing worktags on capital projects without transactions. Once your project has transactions, you can't edit the balancing worktags selected on the project. You can only select optional balancing worktag types set for the tenant before the creation of your project.