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Administrator Guide
Last Updated: 2023-06-23
Steps: Create Capital Project Work In Progress (WIP) Exclusion Rules

Steps: Create Capital Project Work In Progress (WIP) Exclusion Rules

  • Create a Capital Project.
  • Apply a Capital Project worktag to project transactions.
Create Work in Progress (WIP) exclusion rules that automatically classify capital project transactions as expenses or assets, excluding them from manual WIP accounting. Create date-effective WIP exclusion rule sheets to evaluate and apply WIP exclusion rules in order of display.
WIP exclusion rules apply when these transaction types have a Capital Project worktag:
  • Supplier invoice lines and line splits.
  • Expense report lines.
  • Labor cost summaries.
WIP exclusion rules also apply when you make accounting adjustments to the applicable transaction types. Transaction dates determine the date-effective WIP exclusion rule sheet to use.
  1. Access the
    Create Capital Project WIP Exclusion Rule
     task.
    As you complete the task, consider:
    Option Description
    Description
    Workday displays this text as a message when the conditions that you specify are true.
    Category
    Assign a category to make the WIP exclusion rule easier to find later. You can create
    Capital Project WIP Exclusion Rule
     categories on the
    Maintain Condition Rule Categories
     task.
    Derived Logic
    The statement you defined through the WIP exclusion rule conditions. It displays after you save a new WIP exclusion rule.
    And / Or
    When 2 or more statements exist, specify how they relate to each other.
    ( )
    Use parentheses for 3 or more statements and a combination of
    And
     and
    Or
     conditions.
    Example:
    (A and B) or C
    .
    Source External Field or Condition Rule
    Select:
    • Capital Project Transaction data source report fields.
      Don't use report fields that populate using downstream workflow events. Examples:
      Account Date
      ,
      Capitalization Date
      , or
      Spend Account
      .
    • Available Capital Project WIP Exclusion Rule, or other condition rule.
    Comparison Type
    Specify whether to compare the source to:
    • Another field.
    • A value you enter for
      Comparison Value
      .
    Comparison Value
    Based on the
    Comparison Type
    , select a comparison field or enter a value to compare to the source.
    Security:
    Set Up: Capital Projects
     domain in the Capital Projects functional area.
  2. Access the
    Set Up Capital Project WIP Exclusion Rule Sheet
     task.
    Specify the effective date of the WIP exclusion rule sheet based on the transaction type dates used for the WIP exclusion rules. You can define multiple rule sheet snapshots, differentiated by effective date.
    Add, remove, or reorder the WIP exclusion rules on the rule sheet. Workday applies the first WIP exclusion rule that matches the transaction.
    Security:
    Set Up: Capital Projects
     domain in the Capital Projects functional area.
  3. (Optional) Access the
    Capital Project Transaction Detail
     report.
    Use this report to audit your capital project transactions.
    To distinguish between capital project transactions and accounting adjustments that met the WIP exclusion rule, the report has 2 distinct fields with the name Capital Project WIP Exclusion Rule Met. The field for accounting adjustments is in the
    Accounting Adjustment Lines for Capital Project Transaction
     section of the report.
    Security:
    Manage: Capital Projects
     domain in the Capital Projects functional area.
Workday uses the
Spend
 account posting rule when a transaction meets the WIP exclusion rule condition. When transactions don't meet a WIP exclusion rule, Workday uses the
Work in Progress
 account posting rule to create the WIP account.
Access the
Edit Capital Project WIP Exclusion Rules
 task to update any rule not yet applied to a transaction.
Access the
Delete Capital Project WIP Exclusion Rule
 task to delete any rule that meets both of these requirements:
  • Not yet applied to a single transaction.
  • Not on a Capital Project WIP Exclusion Rule Sheet snapshot.