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Administrator Guide
Last Updated: 2024-03-22
Create Project Billing Rate Sheets

Create Project Billing Rate Sheets

Security:
  • Process: Billing - Rate Sheet
     in the Customer Contracts and Project Billing functional areas.
  • Process: Project Billing - View
     in the Project Billing functional area.
  • Set Up: Project Billing - Rate Sheet
     in the Project Billing functional area.
You can define different billing rates based on a variety of criteria. When you create rate sheets, you can set pricing categories and multiple rate dimensions. You can set pricing categories to include a:
  • Currency for sales that span multiple countries.
  • Region for sales areas that cover a wide territory.
  1. Access the
    View Project Billing Rates
     task.
  2. On the
    Rate Sheets
     tab, click
    Add
    .
    Workday contextually secures the
    Create Project Billing Rate Sheet
     task by company, enabling you to view only the project billing rates that you have security access to.
  3. As you create the project billing rate sheet, consider:
    Option Description
    Company
    Customer
    Worktags
    Workday uses your selection from these prompts to filter the project billing rate sheets available to select when you create or edit contract rate sheets. On a contract rate sheet, Workday displays only project billing rate sheets on which the company, customer, and worktags match those on the contract line.
    Unit of Time
    When you select
    Days
     from the prompt, also specify daily rate transaction details on the
    Time Definition
     tab.
    Workday doesn’t support using daily rates for ad hoc project transactions.
    Transaction Grouping
    Group transactions based on the dimensions that you configured on the
    Maintain Daily Rate Transaction Groupings
     task.
    Grouping transactions enables more detailed grouping and pricing on daily rate transactions.
    When you select a
    Transaction Grouping
     on the project billing rate sheet, Workday populates the grouping on the contract rate sheet.
    Displays when you select
    Days
     from the
    Unit of Time
     prompt.
    Mutually Exclusive Rules
    Select to apply only the first applicable billing rate rule for each billing rate rule type.
    When you select the check box, Workday automatically enables the check box on all the contract rate sheets that use the project billing rate sheet.
  4. On the
    Rate Dimensions
     tab, click
    Edit
    .
  5. As you maintain the project rate categories and members, consider:
    Option Description
    Category Name
    The names that you enter display as columns on the project billing rate sheet. You can add up to 5 pricing categories.
    Category Members
    The members that you enter display as prompt options for the
    Category Name
     columns on the project billing rate sheet.
Workday populates rates on the project resource plan when you assign roles to projects with an effective date in the project billing rate sheet.
You can use the project billing rate sheet on all of your projects.
  • Map your worktags to the project billing rate sheet and the category dimensions on the
    Configure Project Billing Rate Sheet
     task.
  • To update the billing rates by effective date:
    1. Access the
      View Project Billing Rates
       task.
    2. Select
      Project Billing Rate Sheet
      Edit
       from the related actions menu of the project billing rate sheet.